Executive Assistant, Product & Technology Orgs

DTN; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

DTN is seeking an organized, proactive Executive Assistant to provide administrative support to leaders across our Product and Technology organizations. This role is ideal for someone who can manage multiple priorities, communicate professionally, and anticipate the needs of the leaders and teams they support.

The Executive Assistant will coordinate calendars, meetings, travel, communications, and team activities while helping the Product and Technology organizations operate effectively.

Qualifications

• Experience as an Executive/Administrative Assistant or similar role.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication across all levels.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Experience coordinating calendars, meetings, travel, and expense reporting.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support to Product and Technology leaders, including calendars, meetings, travel arrangements, and expense reports.
• Coordinate complex schedules, resolve conflicts, and help leaders prioritize meetings.
• Schedule and organize leadership meetings, team meetings, and events, prepare agendas, distribute materials, coordinate logistics, and arrange onsite spaces.
• Assist with internal and external correspondence, monitor requests, and ensure timely follow-up on key items.
• Arrange domestic and international travel, including transportation and accommodations, and prepare detailed itineraries as needed.
• Assist with planning onsite meetings, leadership sessions, team events, and other activities for Product and Technology groups.
• Provide coordination and administrative support for special projects and initiatives as assigned.
• Compile information and prepare reports, presentations, meeting materials, and documents for leaders.
• Build relationships with employees, leaders, admin partners, vendors, and stakeholders.
• Track action items, deadlines, and requests to ensure commitments are completed on time.
• Handle sensitive information with professionalism and discretion.

Skills

Executive support

Organizational skills

Communication

Calendar management

Travel coordination

Discretion & confidentiality

Tools

Microsoft Office

Job description

For decades, DTN has been the silent force behind some of the world’s most critical industries—helping businesses navigate complexity, uncertainty, and risk with smarter, faster decisions. From agriculture to energy to weather intelligence, our proprietary Operational Decisioning Platform transforms raw data into decision-grade insights - enabling companies to optimize supply chains, ensure market stability, and safeguard infrastructure against disruption. We don’t follow trends—we set the standard for precision, trust, and operational impact.

DTN is at an exciting inflection point. Building off a foundation of financial strength, profitability, and industry trust, we’re accelerating growth and expanding our global footprint. Our purpose-built solutions - powered by AI and honed by decades of vertical expertise - are helping some of the world’s most significant enterprises thrive amid operational constraints and uncover new opportunities in a fast-changing world.

Job Description

We are seeking an organized, proactive Executive Assistant to provide administrative support to leaders across our Product and Technology organizations. This role is ideal for someone who can manage multiple priorities, communicate professionally, and anticipate the needs of the leaders and teams they support.

The Executive Assistant will coordinate calendars, meetings, travel, communications, and team activities while helping the Product and Technology organizations operate effectively. Success in this position requires strong judgment, attention to detail, discretion, and the ability to work collaboratively in a fast-paced environment.

This will be a hybrid role based in Dallas, TX.

Responsibilities

• Administrative Support: Provide day-to-day administrative support to Product and Technology leaders, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.
• Calendar and Priority Management: Coordinate complex schedules, resolve conflicts, and help leaders prioritize meetings and commitments based on business needs.
• Meeting Coordination: Schedule and organize leadership meetings, team meetings, and other Product and Technology events. Prepare agendas, distribute materials, coordinate logistics, and arrange onsite meeting spaces.
• Communication Support: Assist with internal and external correspondence, monitor and prioritize incoming requests, and ensure timely follow-up on key items.
• Travel Coordination: Arrange domestic and international travel, including transportation and accommodations, and prepare detailed itineraries when needed.
• Team and Event Support: Assist with planning onsite meetings, leadership sessions, team events, and other activities for the Product and Technology organizations.
• Project and Initiative Support: Provide coordination and administrative assistance for special projects, organizational initiatives, and team priorities as assigned.
• Document and Presentation Preparation: Compile information and prepare reports, presentations, meeting materials, and other documents to support Product and Technology leaders.
• Stakeholder Coordination: Build effective working relationships with employees, leaders, administrative partners, vendors, and other internal and external stakeholders.
• Follow-Up and Organization: Track action items, deadlines, and outstanding requests to help ensure commitments are completed accurately and on time.
• Confidentiality: Handle sensitive employee, business, and organizational information with professionalism, discretion, and sound judgment.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role, preferably supporting multiple leaders or a business function.
• Strong organizational and time-management skills, with the ability to manage competing priorities and changing deadlines.
• Excellent written and verbal communication skills, with the ability to communicate professionally across all levels of the organization.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating calendars, meetings, travel arrangements, and expense reporting.
• Strong attention to detail and a demonstrated ability to produce accurate, high-quality work.
• Proactive and resourceful approach to identifying needs, resolving routine issues, and following through on commitments.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Collaborative working style and the ability to build positive relationships across geographically dispersed teams.

About DTN

DTN is a global data and technology company helping operational leaders in energy, agriculture, and weather-driven industries make faster, smarter decisions. Our Operational Decisioning Platform turns complex data into decision-grade insights - empowering customers to expand their margins, accelerate growth, and outpace risk. With more than 1,200 employees globally, DTN serves the companies that feed, fuel, and protect the world.

At DTN, we value clarity, trust, and action. We’re a team of problem-solvers, outcome-drivers, and industry nerds who believe that precision matters - and that mission is at the core of what we do.

• Trust Built: We earn it. We keep it. We protect it. Our neutrality, precision, and integrity are non-negotiable.
• Confidence-Driven: We help customers move with clarity and conviction. We bring the data and operational knowledge leaders need to act.
• Built for Industry: We speak operations because we come from operations. Our expertise is forged in fuel terminals, fields, flight paths, and forecasts.
• Future-Forward: We see what’s coming- and we’re ready. We help customers lead through change with smarter decisioning.

DTN is an Equal Opportunity Employer. We welcome and encourage applicants of all backgrounds, including minorities, women, veterans, and individuals with disabilities.