Executive Assistant to President — Shipyard & Projects

Pearlson Shiplift Corporation; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Pearlson & Pearlson Incorporated, headquartered in Miami, FL, seeks an Executive Administrator to the President to act as a trusted partner for the Shipyard Development team. This role requires proactive project coordination, discretion, and proactive handling of executive priorities in a fast-paced construction/maritime setting.

The ideal candidate will support senior leadership with calendars, presentations, and communications, while facilitating collaboration with internal and external

Qualifications

• 3–7 years of experience supporting senior executives or leadership teams.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, including Microsoft Project.
• Ability to manage multiple priorities in a fast-paced environment with attention to detail.

Responsibilities

• Manage the President’s calendar, priorities, and daily workflow with a high degree of accuracy and confidentiality.
• Prepare and edit presentations, reports, correspondence, and executive briefing materials.
• Serve as the primary liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Coordinate high-level meetings, including leadership and project meetings; develop agendas, track action items, and document outcomes.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.

Skills

Organizational skills

Multitasking

Time management

Written & verbal communication

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Project

Job description

Pearlson & Pearlson Incorporated, headquartered in Miami, FL, seeks an Executive Administrator to the President to act as a trusted partner for the Shipyard Development team. This role requires proactive project coordination, discretion, and proactive handling of executive priorities in a fast-paced construction/maritime setting.

The ideal candidate will support senior leadership with calendars, presentations, and communications, while facilitating collaboration with internal and external