Executive Assistant to CEO | Multi-Location Support

Ocean Mazda Doral; Florida; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid time off

Employee discounts

Professional development opportunities

Advancement opportunities

Job summary

Ocean Automotive Group is seeking an experienced Executive Assistant to support the President & CEO. The role requires impeccable organization, discretion, and a proactive approach to managing a demanding executive schedule across multiple locations.

The candidate will handle calendar management, travel logistics, communications, and material preparation while ensuring confidentiality and timely follow-up. This position is based primarily in Miami with occasional travel.

Qualifications

• Bachelor's degree or equivalent required.
• Experience supporting C-suite or senior executives preferred.
• Automotive dealership experience is a plus but not required.

Responsibilities

• Provide comprehensive administrative and organizational support to the President & CEO.
• Manage the CEO's calendar, meetings, and scheduling requests.
• Coordinate internal and external meetings, agendas, materials, and follow-up.
• Prepare correspondence, reports, and executive materials with discretion.
• Coordinate travel arrangements and related logistics.
• Maintain confidential information and manage high-priority matters.

Skills

Calendar management

Travel scheduling

Executive support

Communication

Confidentiality

Multi-location coordination

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Ocean Automotive Group is seeking an experienced Executive Assistant to support the President & CEO. The role requires impeccable organization, discretion, and a proactive approach to managing a demanding executive schedule across multiple locations.

The candidate will handle calendar management, travel logistics, communications, and material preparation while ensuring confidentiality and timely follow-up. This position is based primarily in Miami with occasional travel.