Executive Assistant to CEO | Strategic Partner

Island Exterior Fabricators LLC; Calverton (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

401(k) matching

AD&D insurance

Dental insurance

Flexible schedule

Flexible spending account

Health insurance

Health savings account Employer Match

Short Term Disability

Life insurance

Paid time off

Professional development

Vision insurance

Job summary

Island Facades LLC and Island Exterior Fabricators LLC is seeking an experienced Executive Assistant to directly support the CEO, manage complex calendars, coordinate between leadership teams and partners, and prepare strategic materials. This role requires proactive, highly organized handling of confidential information in a fast-paced environment.

The position is office-based in Calverton, NY, with standard hours and potential after-hours time as needed.

Qualifications

• 3+ years of Executive Assistant or senior-level administrative experience.
• Experience directly supporting a CEO, President, or C-suite executive strongly preferred.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, and competing requests.
• Serve as a key point of coordination between the CEO, Executive Leadership Team, and internal/external partners.
• Prepare meeting agendas, presentations, briefing materials, and executive correspondence.
• Track decisions, action items, deadlines, and follow-up commitments.
• Coordinate executive travel, leadership meetings, and high-priority business events.
• Anticipate scheduling conflicts, upcoming needs, and priorities before they become issues.
• Handle confidential and sensitive information with discretion and sound judgment.
• Partner closely with the Sr. Executive Assistant to ensure consistent executive coverage.
• Support additional members of the Executive Leadership Team as needed.
• Provide backup support to our broader Administrative Shared Services team.

Skills

Calendar management

Communication

Prioritization

Discretion & confidentiality

Job description

Island Facades LLC and Island Exterior Fabricators LLC is seeking an experienced Executive Assistant to directly support the CEO, manage complex calendars, coordinate between leadership teams and partners, and prepare strategic materials. This role requires proactive, highly organized handling of confidential information in a fast-paced environment.

The position is office-based in Calverton, NY, with standard hours and potential after-hours time as needed.