Executive Assistant to C-Suite | Hybrid, PTO & Equity

Pearl; West Hollywood (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Stock options

Hybrid schedule

Uncapped PTO

Professional development

Job summary

Pearl is seeking a proactive Executive Assistant to support our CEO, CTO, and COO. You will own complex calendars, coordinate travel and events, prepare materials for board and leadership meetings, and manage the day-to-day operations of our West Hollywood office.

The ideal candidate anticipates needs, handles confidential information with discretion, and thrives in a fast-growing technology environment, partnering with executives and cross-functional teams.

Qualifications

• 5+ years as an Executive Assistant supporting C-level executives, preferably in high-growth tech or SaaS.
• Proven ability to manage calendars across multiple leaders and resolve conflicts.
• Experience coordinating domestic and international travel end-to-end.
• Strong written and verbal communication, with professional polish for external representation.
• Comfort with AI tools and automation to streamline day-to-day tasks.

Responsibilities

• Manage complex calendars across three executives, prioritizing meetings by business impact.
• Coordinate end-to-end domestic and international travel (flights, lodging, transport).
• Prepare agendas, briefing documents, and notes for leadership meetings and events.
• Act as gatekeeper between executives and internal/external stakeholders.
• Oversee day-to-day operations of the West Hollywood office and facilities.

Skills

Calendar management

Travel coordination

Executive communications

AI tools (Claude)

Multi-exec support

Discretion & judgment

Independent work

Tools

Google Workspace

Slack

Zoom

Expense & travel tools

Job description

Pearl is seeking a proactive Executive Assistant to support our CEO, CTO, and COO. You will own complex calendars, coordinate travel and events, prepare materials for board and leadership meetings, and manage the day-to-day operations of our West Hollywood office.

The ideal candidate anticipates needs, handles confidential information with discretion, and thrives in a fast-growing technology environment, partnering with executives and cross-functional teams.