Executive Administrative Assistant

Pearlson Shiplift Corporation; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Pearlson & Pearlson Incorporated, headquartered in Miami, FL, seeks an Executive Administrator to the President to act as a trusted partner for the Shipyard Development team. This role requires proactive project coordination, discretion, and proactive handling of executive priorities in a fast-paced construction/maritime setting.

The ideal candidate will support senior leadership with calendars, presentations, and communications, while facilitating collaboration with internal and external

Qualifications

• 3–7 years of experience supporting senior executives or leadership teams.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, including Microsoft Project.
• Ability to manage multiple priorities in a fast-paced environment with attention to detail.

Responsibilities

• Manage the President’s calendar, priorities, and daily workflow with a high degree of accuracy and confidentiality.
• Prepare and edit presentations, reports, correspondence, and executive briefing materials.
• Serve as the primary liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Coordinate high-level meetings, including leadership and project meetings; develop agendas, track action items, and document outcomes.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.

Skills

Organizational skills

Multitasking

Time management

Written & verbal communication

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Project

Job description

Company Description:

Pearlson & Pearlson Incorporated is the World Leader in Shipyard Development projects, including Project & Program Management, Detailed Design & Engineering Administration, and Owner’s Representation / Construction Management services. We are the only company exclusively devoted to this niche industry, delivering innovative and customized solutions. Headquartered in Miami, FL, we are committed to excellence in delivering shipyard / marine infrastructure projects worldwide.

Job Description / Details:

Job Title: Executive Administrator to the President

Company: Pearlson & Pearlson, Incorporated

Location: Miami, Florida — TPG Headquarters (12805 SW 84th Avenue Rd, Miami, FL 33156)

Position Type: Full-Time

Position Overview

The Executive Administrator to the President of Pearlson & Pearlson serves as a trusted partner and central point of coordination for the President and the Shipyard Development team. This role extends beyond traditional administrative support, requiring a highly organized and proactive professional who can manage executive priorities, facilitate communication, and support complex development initiatives.

The ideal candidate thrives in a fast-paced environment, demonstrates strong judgment and discretion, and brings experience supporting senior leadership—preferably within major construction, maritime, or shipyard environments.

Key ResponsibilitiesExecutive Support & Coordination

• Manage the President’s calendar, priorities, and daily workflow with a high degree of accuracy and confidentiality.
• Prepare and edit presentations, reports, correspondence, and executive briefing materials.
• Serve as the primary liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Coordinate high-level meetings, including leadership and project meetings; develop agendas, track action items, and document outcomes.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.

Shipyard Development Team Support

• Provide administrative and coordination support to the Shipyard Development team across active projects and initiatives.
• Assist in tracking project timelines, milestones, and deliverables to ensure alignment with strategic objectives.
• Support preparation of project documentation, reports, and stakeholder updates.
• Facilitate communication across internal teams, contractors, consultants, and partners involved in development efforts.
• Help maintain organized project records and documentation systems.

Project & Operational Support

• Assist with planning, coordination, and execution of strategic initiatives led by the President.
• Support development and tracking of key metrics, reports, and dashboards to inform decision-making.
• Coordinate special projects and ensure timely follow-up on deliverables and commitments.
• Contribute to improving administrative and operational workflows to enhance team efficiency.

Professionalism & Representation

• Maintain the highest level of professionalism, discretion, and confidentiality.
• Represent the President and Pearlson & Pearlson with professionalism in all interactions.
• Support a collaborative, organized, and high-performance work environment.

Required Qualifications

• 3–7 years of experience supporting senior executives or leadership teams.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, including Microsoft Project.
• Ability to manage multiple priorities in a fast-paced environment with attention to detail.
• Demonstrated professionalism, integrity, and sound judgment.
• Ability to Travel both Domestically & Internationally (as needed)

Preferred Qualifications

• Experience in major construction, infrastructure, maritime, or shipyard environments.
• Experience supporting complex development or capital projects.
• French language proficiency (preferred but not required).
• Ability to work independently while maintaining strong collaboration with cross-functional teams.

Benefits:

• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Construction: 2 years (Preferred)

Language:

• English (Required)
• French (Preferred)

Ability to Commute:

• Miami, FL 33156 (Required)

Willingness to travel:

• 25% (Minimum Required)

Work Location:

In Person