Executive Assistant to President & Leadership Team

ColonialWebb; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

ColonialWebb is seeking an organized Administrative Professional to support executive leadership and the Hampton Roads team. You will coordinate calendars, assist two Business Unit Leaders, process expenses, and maintain filing systems.

Strong communication, proofreading, and MS Office proficiency are essential. Experience with OnBase or Penta is a plus. Confidential, professional, and independently driven, you will thrive in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• At least five years of professional administrative experience preferred.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite and Adobe Acrobat.
• Ability to learn Company systems and software (e.g., Penta, OnBase).
• Strong proofreading, editing, and writing skills; proper grammar and spelling.
• Excellent interpersonal skills and ability to manage internal/external relationships.
• Ability to work independently with minimal supervision and handle a fast-paced workload.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads leadership.
• Assist two Business Unit Leaders (projects and service) with meetings, appointments and calendar management.
• Submit expense reports for leadership as needed.
• Utilize company systems for payroll hours, job numbers and cost codes for projects.
• Assist Contracts Manager with license renewals and licensure requirements.
• Maintain organized filing system for hard copy and electronic documents.
• Uphold strict confidentiality.
• Support Project Managers with permitting, inspections, closeout documents and other project-related tasks.

Skills

Calendar management

Communication skills

Proofreading

Interpersonal skills

Microsoft Office

Adobe Acrobat

Independent work

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Penta

OnBase

Job description

ColonialWebb is seeking an organized Administrative Professional to support executive leadership and the Hampton Roads team. You will coordinate calendars, assist two Business Unit Leaders, process expenses, and maintain filing systems.

Strong communication, proofreading, and MS Office proficiency are essential. Experience with OnBase or Penta is a plus. Confidential, professional, and independently driven, you will thrive in a fast-paced environment.