Senior Executive Assistant to Presidents | MEP Construction

Comfort Systems USA, Inc.; Chesapeake, Northern (VA, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary range of $60k-$80k

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life,Vision

Disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb is seeking an experiencedAdministrative Assistant in Chesapeake, VA to support executive calendars, meetings and project-related tasks in a fast-paced environment.

You will manage the President/Industrial Group and Hampton Roads calendars, assist two BU Leaders, process expenses, and handle payroll hours entry and cost codes. Strong communication and confidentiality are essential in this role.

Qualifications

• High school diploma or equivalent; undergraduate degree preferred.
• At least five years of professional administrative experience.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite and Adobe Acrobat.
• Strong proofreading, editing and writing skills.
• Ability to handle a dynamic fast-paced workload with independence.
• Exceptional interpersonal skills for internal and external relationships.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads, both professional and personal as needed.
• Assist two Business Unit Leaders in meetings, appointments and calendar management as requested.
• Submit expense reports for the President, Industrial Group and other Hampton Roads leadership as needed.
• Utilize company operating systems for keying payroll hours, job numbers and cost codes for the projects team.
• Assist the Contracts Manager with license renewals and new licensure requirements.
• Maintain an organized filing system of both hard copy and electronic on the company document management system.
• Uphold a strict level of confidentiality.
• Work with Project Managers in facilitating permitting, inspections, closeout documents and various project-related functions.

Skills

Microsoft Office

Adobe Acrobat

Communication skills

Proofreading

Interpersonal skills

Time management

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Penta

OnBase

Job description

ColonialWebb is seeking an experiencedAdministrative Assistant in Chesapeake, VA to support executive calendars, meetings and project-related tasks in a fast-paced environment.

You will manage the President/Industrial Group and Hampton Roads calendars, assist two BU Leaders, process expenses, and handle payroll hours entry and cost codes. Strong communication and confidentiality are essential in this role.