Executive Assistant to VPs — Strategic Ops & Coordination

Clay Today; Richmond (VA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions. This hybrid role in Richmond, VA will organize office operations, manage divisional workflows, and support three Vice Presidents with calendar management, budgeting, research, and communications.

The ideal candidate will have strong grammar, leadership, and organizational skills, confidentiality, and experience in an executive

Qualifications

• Experience using Microsoft Office, especially Excel and Advanced PowerPoint.
• Salesforce experience preferred.
• Extensive administrative experience in an executive environment.

Responsibilities

• Manage and prioritize divisional workflows, including calendar management and appointment scheduling for the Vice Presidents.
• Manage the office budget by tracking and forecasting monthly expenses; review and approve travel expense submissions for divisional staff.
• Research, edit, and prepare drafts of correspondence and presentations for the Vice Presidents.
• Identify process improvements to streamline operations and expedite workflow.
• Coordinate staff onboarding and training; ensure materials and equipment are ready.
• Support meetings by taking notes, drafting minutes, coordinating logistics, and maintaining documents.

Skills

Grammar & proofreading

People leadership

Prioritization

Communication skills

Organization

Discretion

Judgement

Tech adaptability

Public sector knowledge

Tools

Microsoft Office

Excel

PowerPoint

Salesforce

Job description

Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions. This hybrid role in Richmond, VA will organize office operations, manage divisional workflows, and support three Vice Presidents with calendar management, budgeting, research, and communications.

The ideal candidate will have strong grammar, leadership, and organizational skills, confidentiality, and experience in an executive