Executive Assistant to Senior Leaders | Calendar & Admin

ColonialWebb Contractors Company; Chesapeake, Northern (VA, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary ($60k-$80k)

401(k) with company match

PTO and paid holidays

Excellent medical, dental, life,vision

Disability benefits

Employee Assistance Program

Employee referral incentives

Career development and progression

Job summary

ColonialWebb Contractors Company seeks an experienced administrative professional to support executive calendars for the President and Industrial Group in Hampton Roads. You will assist two Business Unit Leaders with meetings, travel, and cost tracking, and manage expense reporting and document filing across the project teams.

You will also support licensure tasks, payroll entry, and critical project support functions while upholding strict confidentiality in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; undergrad degree preferred.
• Excellent written and verbal communication skills essential.
• Strong proofreading, editing, and grammar abilities.
• Proficient with Microsoft Office and Adobe Acrobat; ability to learn company systems.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads.
• Assist two Business Unit Leaders (projects and service) in meetings, appointments, and calendar management.
• Submit expense reports for the President, Industrial Group and Hampton Roads leadership as needed.
• Use company systems to input payroll hours, job numbers and cost codes for projects.
• Assist Contracts Manager with license renewals and new licensure requirements.
• Maintain an organized filing system for hard and electronic documents.
• Uphold confidentiality and support project teams with permitting, inspections, and closeout documents.

Skills

Written communication

Verbal communication

Interpersonal skills

Organization

Time management

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Penta

OnBase

Job description

ColonialWebb Contractors Company seeks an experienced administrative professional to support executive calendars for the President and Industrial Group in Hampton Roads. You will assist two Business Unit Leaders with meetings, travel, and cost tracking, and manage expense reporting and document filing across the project teams.

You will also support licensure tasks, payroll entry, and critical project support functions while upholding strict confidentiality in a fast-paced environment.