Executive Assistant

ColonialWebb Contractors Company; Richmond (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Market competitive wages

Career growth opportunities

401(k) plan with company match

Paid holidays and personal leave

Comprehensive medical, dental, and vision insurance

Life insurance

Disability insurance

Employee referral incentives

Job summary

A full-service MEP contractor is seeking an Executive Assistant in Richmond, Virginia to provide high-level support to the Sr. Vice President and other executives. This role demands exceptional organizational and communication skills, with at least 5 years of experience in executive-level administrative support. Responsibilities include managing calendars, coordinating travel, and preparing executive reports. The position offers competitive wages and various benefits, fostering career growth and professional development.

Qualifications

• 5+ years of executive-level administrative support experience, preferably supporting C-suite leaders.
• Ability to maintain strict confidentiality and integrity.
• Advanced proficiency in Microsoft Office Suite and modern collaboration tools.

Responsibilities

• Provide comprehensive administrative support to the Sr. Vice President.
• Act as a liaison, managing communication and prioritizing demands.
• Prepare executive communications, presentations, and reports.
• Support board-level and leadership team meetings.

Skills

Executive-level administrative support

Organizational skills

Communication skills

Confidentiality

Microsoft Office Suite proficiency

Calendar and travel management

Multitasking

Job description

The Executive Assistant will provide high-level administrative, coordination, and organizational support to the Sr. Vice President of ColonialWebb, as well as other company executive officers located in our Richmond office.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of working at ColonialWebb:

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long-Term Disability insurance
• Employee referral incentives

A day in the life:

• Provide comprehensive administrative support to the Sr. Vice President and Richmond-based executive team, including calendar management, travel coordination, meeting scheduling, and correspondence.
• Act as a gatekeeper and liaison, managing communication flow and prioritizing competing demands.
• Prepare, review, and edit executive communications, presentations, and reports.
• Support board-level and leadership team meetings by preparing agendas, taking minutes, and tracking action items.
• Coordinate and manage confidential and sensitive information with discretion.
• Organize and prioritize tasks and activities to help executives make the most efficient use of their time.
• Maintain organized systems for document management, project tracking, and executive workflows.
• Assist in the preparation and execution of internal events, leadership meetings, employee engagements, and celebrations.
• Ensure executives are informed and equipped with necessary information prior to meetings and engagements.
• Support Sr. Vice President/Executive-sponsored initiatives, strategic planning activities, and enterprise-wide projects.
• Conduct research, compile information, and support the development of executive-level documents and briefings.
• Lead or assist with special assignments that improve organizational efficiency or enhance the executive office experience.

You should have:

• 5+ years of executive-level administrative support experience, preferably supporting C-suite leaders.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong verbal and written communication skills, with the ability to represent the Executive Office professionally.
• High degree of integrity and ability to maintain strict confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with modern collaboration tools.
• Proven experience managing complex calendars, travel, and high-volume scheduling.
• Experience in construction, engineering, or a similar fast-paced, project-driven environment.
• Familiarity with Lean, continuous improvement, or operational excellence principles.
• Experience supporting multiple executives simultaneously.

Veterans and those with previous military experience are encouraged to apply.

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.

For technical assistance with your application, contact our support team at 1-877-252-2168.

We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese