Executive Assistant to Leadership & Projects

ColonialWebb Contractors; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Career development

401(k) plan with company match

PTO and paid holidays

Medical, dental, life, vision and long

Disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors is seeking an experienced executive administrator to manage calendars, assist two business unit leaders, and handle confidential duties for Hampton Roads leadership. The role requires precision, organization, and strong communication skills to support project and service workflows.

Ideal candidates bring five years of administrative experience, proficiency in MS Office and Adobe Acrobat, and the ability to learn new systems (Penta, OnBase).

Qualifications

• High school diploma or equivalent; undergraduate degree preferred.
• At least five years of professional experience, administrative experience preferred.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite and Adobe Acrobat; ability to learn new software.
• Strong proofreading, editing, and writing skills.
• Ability to handle a fast-paced workload with minimal supervision.
• Excellent interpersonal skills for managing internal and external relationships.

Responsibilities

• Maintain and coordinate the calendar for the President and Hampton Roads leadership.
• Assist two Business Unit Leaders in meetings and calendar management.
• Submit expense reports for leaders as needed.
• Use company systems for payroll hours, job numbers and cost codes.
• Assist Contracts Manager with license renewals and licensure requirements.
• Maintain organized filing system both hard copy and electronic.
• Uphold confidentiality at all times.
• Support project managers with permitting, inspections and closeout documents.

Skills

Communication skills

Microsoft Office

Adobe Acrobat

Proofreading & editing

Independent work

Interpersonal skills

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Penta

OnBase

Job description

ColonialWebb Contractors is seeking an experienced executive administrator to manage calendars, assist two business unit leaders, and handle confidential duties for Hampton Roads leadership. The role requires precision, organization, and strong communication skills to support project and service workflows.

Ideal candidates bring five years of administrative experience, proficiency in MS Office and Adobe Acrobat, and the ability to learn new systems (Penta, OnBase).