Executive Assistant to President — Hybrid, Complex Calendar

Revamp Engineering, Inc.; Oakland (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Employee Ownership ESOP

Bonus

Full benefits: health/vision/life/dent

Medical, dependent care, and commuterF

Monthly health stipend

Paid vacation/sick/holiday

Paid parental leave

401(k) with match

Volunteer time off

Job summary

Revamp Engineering, Inc. is seeking a Senior Executive Assistant to support the President by managing a multi-time zone calendar, preparing meeting materials, and triaging communications.

The role requires discretion with sensitive information and hands-on coordination of travel and expenses. As an employee-owner in a mission-driven renewable energy firm, you will partner with the leadership team, handle on-site office logistics in Oakland, and help ensure priorities stay on track while

Qualifications

• 8+ years experience supporting a founder, president, or C-suite executive(s).
• Experience managing a complex calendar across time zones.
• Experience coordinating complex domestic travel and itinerary changes.
• Ability to handle highly confidential information with discretion.
• Strong command of Microsoft 365, including Outlook and Teams.
• Ability to work in a hybrid Oakland schedule (~3 days on site).
• Availability during core hours with flexibility.
• Clean driving record and access to a personal vehicle.

Responsibilities

• Manage a complex calendar across time zones, resolving conflicts.
• Prepare meeting materials and context for the President.
• Book and manage complex domestic travel itineraries.
• Triaged calls, voicemails, and messages with follow‑ups.
• Prepare and submit expense reports with Finance coordination.
• Support leadership meeting logistics and agendas.

Skills

Calendar management

Travel coordination

Communication

Confidential information handling

Microsoft 365 (Outlook/Teams)

Time management

Hybrid work readiness

Driver's license

Education

Associate's degree or higher

Tools

Microsoft 365

Job description

Revamp Engineering, Inc. is seeking a Senior Executive Assistant to support the President by managing a multi-time zone calendar, preparing meeting materials, and triaging communications.

The role requires discretion with sensitive information and hands-on coordination of travel and expenses. As an employee-owner in a mission-driven renewable energy firm, you will partner with the leadership team, handle on-site office logistics in Oakland, and help ensure priorities stay on track while