Executive Assistant to President – Entertainment & Marketing

Playbill, Inc.; New York (NY); Ibrido; USD 19.000 - 28.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Descrizione del lavoro

Broadway International Group (BIG) and Broadway Asia Company (BAC) seek an experienced Assistant to President Marc Routh in New York City. This entry-level role combines executive support with marketing and creative tasks within a dynamic entertainment environment.

The ideal candidate is highly organized, discreet, and detail-oriented, capable of managing multiple priorities while collaborating with senior management, production teams, clients, and international partners.

Competenze

• Bachelor's degree or equivalent experience in business, theater, management, or a related field.
• Strong knowledge of Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
• Excellent organizational skills and exceptional attention to detail.
• Proficient in Canva or similar editing tools.
• Knowledge of basic video editing is a plus.

Mansioni

• Provide comprehensive day-to-day administrative and executive support.
• Manage calendar, schedule, appointments, meetings, and daily priorities.
• Coordinate executive communications, including calls, emails, correspondence, and communication with clients, producers, creative teams, vendors, and international partners.
• Assist with business projects, production-related initiatives, marketing activities, and other projects.
• Prepare meeting materials, agendas, notes, presentations, and follow-up correspondence.
• Maintain organized digital and physical files, records, contracts, correspondence, and other
• Coordinate and book all domestic and international travel.

Conoscenze

Organizational skills

Attention to detail

Communication

Time management

Formazione

Bachelor's degree or equivalent experience

Strumenti

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Descrizione del lavoro

Broadway International Group (BIG) and Broadway Asia Company (BAC) , two of the preeminent international producing, general management, and licensing firms, are currently in a period of expansion and are seeking an experienced, energetic, intelligent, and highly organized Assistant to President Marc Rout h .

Current and upcoming projects include the international tour of Roald Dahl’s Charlie and the Chocolate Factory featuring a first-class creative team and touring globally; a brand-new West-End musical Hot Mess currently playing at T he Other Palace ; Forever Broadway , a Broadway hits spectacular presented aboard a luxury cruise liner ; a new pop musical The Lovers and Hollywood Marilyn Immersive , an interactive immersive production that premiered in Zurich, Switzerland this

Spring , followed by a global tour. Additional projects include a new comedy premiering at a venue with the Wynn Hotel Group in Macao, directed by John Rando, as well as upcoming Broadway productions and international tours and licensing ventures.

The successful candidate will work closely with Tony Award-winning producer and President Marc

Routh , the General Management team, and senior management across BIG and BAC. This is a

dynamic position combining high-level executive , m arketing and c reative s upport .

Role Summary

The Assistant will provide comprehensive executive support to Marc Routh while assisting with the operations of the company and its productions. This is an entry level position, and we encourage to train from within.

The ideal candidate is highly organized, proactive, discreet, detail-oriented, and comfortable managing multiple priorities in a fast-paced entertainment environment. The role requires excellent communication skills, strong attention to detail, sound financial judgment, and the ability to work independently while collaborating closely with senior management, production teams, clients, and international partners.

- Provide comprehensive day-to-day administrative and executive support .

- Manage calendar, schedule, appointments, meetings, and daily priorities.

- Coordinate executive communications, including calls, emails, correspondence, and communication with clients, producers, creative teams, vendors, and international partners.

- Assist with business projects, production-related initiatives, marketing activities, and other projects.

- Prepare meeting materials, agendas, notes, presentations, and follow-up correspondence.

- Maintain organized digital and physical files, records, contracts, correspondence, and other

- Coordinate and book all domestic and international travel .

Marketing & Creative Support

- Create and develop professional pitch decks, presentations, EPKs, and other marketing materials.

- Assist in the creation and design of posters, flyers, digital graphics, and other promotional collateral.

- Edit and produce short-form videos, trailers, sizzle reels, presentations, and other digital content to support productions and business development initiatives.

- Assist with social media and digital marketing content as needed.

Office & Administrative Support

- Serve as a primary contact for general office inquiries by phone, email, and mail.

- Assist with day-to-day office management and liaise with vendors, IT providers, and other service providers.

- Maintain an organized and professional office environment.

- Manage office supplies, mail, deliveries, and general office needs.

- Assist with preparing for meetings and maintaining meeting spaces.

- Perform data entry, filing, scanning, copying, and other administrative duties as required.

Qualifications & Requirements

- Bachelor’s degree or equivalent experience in business, theater, management, or a related field.

- Strong knowledge of Microsoft Office Suite , particularly Outlook, Excel, Word, and PowerPoint.

- Excellent organizational skills and exceptional attention to detail.

- Proficient in Canva or similar editing tools.

- Knowledge of basic video editing is a plus.

Position & Schedule

This is a full-time salaried position , based in the Broadway Asia/Broadway International Group New

York City office, with access to company benefits, health insurance, and vacation policies.

Schedule: In office Monday–Friday, 9:00 AM–5:00 PM, 40 hours per week.

Salary: Starting at $17/ hr 40h a week

Start Date: Immediate.

How to Apply

Please submit a cover letter, resume, and contact information for two references. Applications should

include “Assistant” in the subject line.

DURATION

Oct 6, 2026 -

SALARY

• NON-UNION

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