Executive Assistant

SME Entertainment Group, A Live Nation Company; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

SME Entertainment Group in Los Angeles is seeking an organized Executive Assistant to support the President. The role blends executive support, business operations, coordination, and sales lead research to keep priorities on track.

You will manage calendars, prepare proposals and newsletters, and coordinate communications with clients and contacts. The ideal candidate has 3–5 years of EA experience, a Bachelor's degree, and comfort with MS Office. In-office a couple days per week.

Qualifications

• Bachelor's Degree required.
• Approximately 3–5 years of experience as an Executive Assistant to a senior-level executive.
• Proficient in Microsoft Office, Excel, Word, PowerPoint.

Responsibilities

• Manage the President's calendar with meetings and reminders.
• Prepare client proposals, invoices, confirmations, offers, and monthly newsletters.
• Identify and research potential business opportunities and sales leads.
• Track action items to ensure deadlines and projects progress.
• Manage the President's social media accounts and content coordination.
• Maintain and update business documents, including presentations and proposals.
• Prepare end-of-day summaries and next-day schedules.

Skills

Executive support

Calendar management

Communication

Discretion

Proactive

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

About the job

• Position Summary: SME Entertainment Group is seeking a highly organized, proactive, and resourceful Executive Assistant to support the President of the company. This multifaceted position combines executive assistance, business operations, administrative coordination, and business development support. In addition to providing direct support to the President, this individual will play an active role in managing internal and external communications, identifying potential sales opportunities, and ensuring key priorities and projects stay on track.The ideal candidate is someone who can wear multiple hats, anticipate needs, and take initiative. Working closely with the President, this individual will help manage daily priorities, coordinate schedules and appointments, facilitate timely communication with clients and business contacts, and oversee the follow-through of important projects and responsibilities. The successful candidate will be a trusted and dependable partner to the President, helping keep the business organized, efficient, and moving forward.Key Responsibilities: Manage the President's calendar, including scheduling meetings and appointments and providing timely reminders of upcoming engagements and important deadlines.
• Prepare client proposals, invoices, confirmations, offers, and monthly newsletters.
• Assist the President with identifying and researching potential business opportunities and sales leads.
• Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
• Manage and maintain the President's social media accounts, including content coordination
• Maintain and update business documents, including presentations and proposals
• Prepare end-of-day summaries and next-day schedules

• QualificationsBachelor's Degree
• Approximately 3-5 years of experience as an Executive Assistant to a senior-level executive
• Proficient in Microsoft Office, Excel, Word, PowerPoint
• In office a couple days a week

• OptionalExperience in live event production, event coordination, or entertainment operations is a plus
• Who you are: Handles sensitive and confidential information with professionalism and discretion.
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines simultaneously.
• A proactive self-starter who takes initiative, anticipates needs, and takes ownership of responsibilities without constant direction.
• Strong problem-solving skills and the ability to think ahead.
• Adaptable and comfortable wearing multiple hats
• Professional and personable, with excellent communication skills and the ability to interact confidently with clients.
• Business-minded and eager to learn, with an interest in understanding the company and contributing to its overall success.

About SME Entertainment GroupFor over 30 years, Los Angeles-based SME Entertainment Group, a division of Live Nation Entertainment has booked the most engaging musical acts, speakers, comedians and sports personalities to match our client's audience demographics.Servicing many of the world's most notable Fortune 500 companies, SME offers start-to-finish entertainment and corporate event solutions from talent selection and booking to event coordination.More than just a booking agency, we are dedicated to making this process easy for our clients. We guide them through the talent selection process, helping them to make the best selection for their events. Our experienced team members handle all aspects involved in securing the ideal entertainment, keynote speaker, or sports personality - from negotiating the best possible price for our clients to coordinating, advancing, and flawlessly executing each event. Basically, we will handle all the logistics so our clients don't have to.