Executive Assistant to the Co-President, Music

LE001 The.Team: SME, LLC; New York (NY); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Professional Development

Generous Time Off

Parental Leave

Retirement Plan (401k)

Healthcare

Ancillary Benefits

Commuter Benefits

Job summary

THE·TEAM is seeking an Assistant in its NYC office to support a high-volume talent agency desk within live entertainment. The role demands strong organization, attention to detail, urgency, and the ability to manage multiple priorities and deadlines.

The ideal candidate has at least one year of relevant experience in talent agencies or artist management, excellent communication, and proficiency with Microsoft Office or Google Workspace; familiarity with booking systems is a plus.

Qualifications

• Minimum of 1 year of relevant experience at a talent agency, promoter, artist management company, or similar live entertainment organization.
• Experience supporting a high-volume desk or workload with multiple concurrent priorities, deadlines, and stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize effectively, work with urgency, and remain accurate in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to exercise discretion when handling confidential client and business information.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

Skills

Organizational skills

Attention to detail

Written communications

Verbal communications

Discretion

Multitasking

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

THE·TEAM is seeking an Assistant in its NYC office to support a high-volume talent agency desk within live entertainment. The role demands strong organization, attention to detail, urgency, and the ability to manage multiple priorities and deadlines.

The ideal candidate has at least one year of relevant experience in talent agencies or artist management, excellent communication, and proficiency with Microsoft Office or Google Workspace; familiarity with booking systems is a plus.