Executive Assistant to President & COO — NYC Onsite

Attain; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Attain is seeking an organized and proactive Executive Assistant to support our President & COO and senior leaders in the Enterprise business at our New York office. You will manage calendars, coordinate travel and meetings, assist with events, and ensure smooth day-to-day operations.

The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with professionalism. This role is on-site in New York City, requiring proactive problem-solving and collaboration with

Qualifications

• 1+ years of administrative or executive support experience in a fast-paced environment.
• Strong organizational and time management skills for handling multiple priorities.
• Excellent written and verbal communication.
• Proactive, resourceful, and able to work independently.
• Attention to detail and problem-solving abilities.
• Ability to adapt quickly to changing priorities and last-minute requests.
• Professional and discreet when interacting with executives, employees, and partners.
• Experience coordinating meetings, travel, or events.
• Experience with Google Workspace and Slack.

Responsibilities

• Manage and maintain complex executive calendars, coordinating internal and external meetings across multiple time zones.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Serve as a primary point of contact for scheduling with internal stakeholders, external partners, and executives.
• Anticipate executive needs and manage logistics, follow-ups and priorities.
• Coordinate executive meetings, arrange conference rooms, tech, and catering.
• Assist with planning company meetings, leadership offsites, client visits, and events.
• Prepare and maintain documents, presentations, and executive communications.
• Manage executive expenses and reimbursements.
• Collaborate with People Operations, Finance, IT, and Office Operations on priorities.
• Handle confidential information with discretion and sound judgment.
• Oversee workspace environment, office supplies, and swag inventory.
• Replenish office kitchen and manage deliveries to the office.
• Support planning of office outings and team events; arrange lunches.
• Coordinate on-site interview logistics; greet candidates and oversee day.
• Welcome new hires and ensure desk, equipment, and access are ready.

Skills

Executive support

Organization

Communication

Independence

Attention to detail

Time management

Discretion

Meeting coordination

Travel coordination

Office operations

Google Workspace

Slack

AI workflow tools

Adaptability

Tools

Slack

Google Workspace

AI tools for workflows

Job description

Attain is seeking an organized and proactive Executive Assistant to support our President & COO and senior leaders in the Enterprise business at our New York office. You will manage calendars, coordinate travel and meetings, assist with events, and ensure smooth day-to-day operations.

The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with professionalism. This role is on-site in New York City, requiring proactive problem-solving and collaboration with