Executive Assistant New New York, NY

Attain; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Attain is seeking an organized and proactive Executive Assistant to support our President & COO and senior leaders in the Enterprise business at our New York office. You will manage calendars, coordinate travel and meetings, assist with events, and ensure smooth day-to-day operations.

The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with professionalism. This role is on-site in New York City, requiring proactive problem-solving and collaboration with

Qualifications

• 1+ years of administrative or executive support experience in a fast-paced environment.
• Strong organizational and time management skills for handling multiple priorities.
• Excellent written and verbal communication.
• Proactive, resourceful, and able to work independently.
• Attention to detail and problem-solving abilities.
• Ability to adapt quickly to changing priorities and last-minute requests.
• Professional and discreet when interacting with executives, employees, and partners.
• Experience coordinating meetings, travel, or events.
• Experience with Google Workspace and Slack.

Responsibilities

• Manage and maintain complex executive calendars, coordinating internal and external meetings across multiple time zones.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Serve as a primary point of contact for scheduling with internal stakeholders, external partners, and executives.
• Anticipate executive needs and manage logistics, follow-ups and priorities.
• Coordinate executive meetings, arrange conference rooms, tech, and catering.
• Assist with planning company meetings, leadership offsites, client visits, and events.
• Prepare and maintain documents, presentations, and executive communications.
• Manage executive expenses and reimbursements.
• Collaborate with People Operations, Finance, IT, and Office Operations on priorities.
• Handle confidential information with discretion and sound judgment.
• Oversee workspace environment, office supplies, and swag inventory.
• Replenish office kitchen and manage deliveries to the office.
• Support planning of office outings and team events; arrange lunches.
• Coordinate on-site interview logistics; greet candidates and oversee day.
• Welcome new hires and ensure desk, equipment, and access are ready.

Skills

Executive support

Organization

Communication

Independence

Attention to detail

Time management

Discretion

Meeting coordination

Travel coordination

Office operations

Google Workspace

Slack

AI workflow tools

Adaptability

Tools

Slack

Google Workspace

AI tools for workflows

Job description

Built for consumers and companies, alike. In a world driven by data, we believe consumers and businesses can coexist. Our founders had a vision to empower consumers to leverage their greatest asset—their data—in exchange for modern financial services. Built with this vision in mind, our platform allows consumers to access savings tools, earned wages and rewards without cost or hidden fees. In exchange, they give permission to use their real-time data for research, insights and targeted advertising.

At Attain, your contribution will help us build a more equitable and efficient data sharing ecosystem—whether helping consumers access modern financial services or businesses leverage data to achieve better outcomes. You’ll have the opportunity to work directly with hands‑on leaders and mission‑driven individuals everyday.

This position will require on-site work (4 days in office) at our office in New York City.

About the role

Attain is looking for a highly organized, proactive, and resourceful Executive Assistant to support our President & COO and other senior leaders of the Enterprise business and help manage day‑to‑day operations at our New York office.

In this role, you'll manage executive calendars, coordinate travel and meetings, assist with company events, and help keep our office running smoothly. You'll work closely with leadership, employees, and external partners to ensure priorities are organized and things get done efficiently.

The ideal candidate is detail‑oriented, adaptable, and comfortable juggling multiple priorities while maintaining a high level of professionalism and discretion. We're looking for someone who takes initiative, anticipates needs, and enjoys finding ways to make things easier for those around them.

Preferred Qualifications

• 1+ years of administrative or executive support experience, preferably in a fast‑paced environment.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and comfortable working independently.
• Strong attention to detail and problem‑solving skills.
• Ability to adapt quickly to changing priorities and last‑minute requests.
• Professional, approachable, and comfortable interacting with executives, employees, and external partners.
• Ability to handle sensitive and confidential information with discretion.
• Experience coordinating meetings, travel, or company events.
• Proficiency in Google Workspace and familiarity with Slack or similar internal communication tools.
• Ability to leverage AI tools and AI workflows to streamline processes, improve workflows, and increase efficiency.

What a typical week might look like

• Manage and maintain complex executive calendars, coordinating internal and external meetings across multiple time zones while proactively identifying scheduling conflicts and prioritizing competing requests.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries, while managing last‑minute changes as needed.
• Serve as a primary point of contact for scheduling and coordination with internal stakeholders, external partners, clients, and other executive assistants.
• Anticipate executive needs and proactively manage logistics, follow‑ups, and administrative priorities to ensure seamless day‑to‑day operations.
• Coordinate executive meetings, arranging conference rooms, managing technology and catering needs, and ensuring all logistics are handled.
• Assist with planning and coordinating company meetings, leadership offsites, client visits, and other internal and external events.
• Prepare, organize, and maintain documents, presentations, meeting materials, and other executive communications as needed.
• Manage and process executive expenses, reimbursements, and other administrative requests.
• Partner cross‑functionally with teams including People Operations, Finance, IT, and Office Operations to support executive priorities and company initiatives.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment.
• Manage the workspace environment of our physical office, including, but not limited to;
• Supply ordering, restocking and maintenance of office supplies and swag
• Replenish and maintain office kitchen with coffee, beverages and snacks
• Manage deliveries to the office (third‑party delivery services and grocery)
• Support planning and coordination of office outings; including happy hours and restaurant reservations and/or activities for team events
• Coordinate on‑site weekly lunches for the office
• Support on‑site interview coordination; greeting candidates upon arrival and managing the process throughout the day
• Welcome new hires on their first day and ensure desk, equipment and keyfob allocation is complete prior to their first day