Executive Assistant to Partners | Hybrid DC Office

Norm Ai; Washington (District of Columbia); On-site; USD 110,000 - 145,000; Full time

Benefits offered by this job

401(k) with employer match

Equity compensation

Relocation reimbursement (NYC)

Health insurance

Job summary

Norm Ai in Washington, DC is looking for an Executive Assistant to support up to four Partners. This high-impact role acts as the operational backbone, handling calendars, communications, meeting coordination, travel, and admin tasks to keep the leadership team running smoothly.

Candidates should have a Bachelor’s degree, 5+ years’ EA experience, excellent organizational and communication skills, and proficiency in Google Workspace.

Qualifications

• Bachelor's degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Responsibilities

• Calendar Management: Manage and optimize complex calendars for one or more busy executives
• Communication Support: Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Meeting and Event Coordination: Organize meetings with agendas and minutes; support conferences and team offsites
• Travel Arrangements: Arrange travel, itineraries, and related documentation
• Administrative Support: Support office operations, vendor coordination, and stock management

Skills

Calendar management

Organizational skills

Time management

Written communication

Verbal communication

Google Workspace

Discretion with confidential info

Proactive process improvement

Adaptability to ambiguity

Education

Bachelor's degree

Tools

Google Workspace

Job description

Norm Ai in Washington, DC is looking for an Executive Assistant to support up to four Partners. This high-impact role acts as the operational backbone, handling calendars, communications, meeting coordination, travel, and admin tasks to keep the leadership team running smoothly.

Candidates should have a Bachelor’s degree, 5+ years’ EA experience, excellent organizational and communication skills, and proficiency in Google Workspace.