Executive Assistant to PAD — Hybrid, AI-Driven Admin

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 95,000 - 139,000; Full time

Benefits offered by this job

Flexible benefits package

Relocation assistance

Education reimbursement

Flexible schedules

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking an Executive Assistant to support the Principal Associate Director and senior leaders in the PAD Office. The role emphasizes complex calendar management, travel planning, and responsive communication to ensure smooth operations and strategic alignment.

You will engage with internal and external stakeholders, manage sensitive information, and contribute to administrative improvements by leveraging AI tools and emerging technologies.

Qualifications

• Advanced executive assistant skills and experience including fast, accurate keyboarding, grammar, proofreading, and editing.

Responsibilities

• Represent the PAD in daily administrative matters and act as central point of contact for the Directorate.
• Organize and coordinate the PAD's complex calendar with authority to commit time.
• Coordinate high-level meetings on-site and off-site and arrange extensive travel for the PAD and staff.
• Review documents for PAD signature and compose correspondence including sensitive personnel information.
• Provide input to administrative practices to increase effectiveness.
• Backup to Events Administrator for high-level meetings and special events.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Organizational skills

Attention to detail

Problem solving

Interpersonal skills

Tools

PowerPoint

Excel

Outlook

SharePoint

MS Teams

Webex

Job description

Lawrence Livermore National Laboratory (LLNL) is seeking an Executive Assistant to support the Principal Associate Director and senior leaders in the PAD Office. The role emphasizes complex calendar management, travel planning, and responsive communication to ensure smooth operations and strategic alignment.

You will engage with internal and external stakeholders, manage sensitive information, and contribute to administrative improvements by leveraging AI tools and emerging technologies.