Senior Executive Admin & Operations Partner

SLAC; Menlo Park (CA); On-site; USD 62,000 - 74,000; Full time

Job summary

SLAC National Accelerator Laboratory in Menlo Park seeks an Executive Administrative Associate to provide complex support to executive leadership in the Director’s Office, managing calendars, planning meetings, site visits, and events with minimal supervision.

You will coordinate travel, oversee financial transactions, maintain confidential records, and drive continuous improvement of administrative processes while building relationships with stakeholders across the lab.

Qualifications

• High school diploma or equivalent and six years of relevant administrative experience.
• Experience supporting senior leaders in a complex, fast-paced environment.
• Advanced proficiency with Microsoft Office, Google Workspace, email and calendar systems.
• Ability to independently manage complex calendars, coordinate high-volume scheduling, and balance multiple priorities.
• Strong organizational skills with attention to detail and follow-through.
• Excellent written and verbal communication, discretion, and professional correspondence.

Responsibilities

• Provide high-level administrative and operational support to executive leadership in the Director’s Office.
• Independently manage multiple complex executive calendars and high-volume scheduling.
• Lead planning and coordination for meetings, forums, site visits, conferences, and events.
• Prepare, edit, format, and distribute executive materials with accuracy and professionalism.
• Coordinate travel arrangements and related logistics; manage expense reporting.
• Oversee purchasing, reimbursements, invoices, and budget tracking; resolve discrepancies.

Skills

Calendar management

Executive support

Meeting planning

Travel coordination

Financial transactions

Communication

Discretion & confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

SLAC National Accelerator Laboratory in Menlo Park seeks an Executive Administrative Associate to provide complex support to executive leadership in the Director’s Office, managing calendars, planning meetings, site visits, and events with minimal supervision.

You will coordinate travel, oversee financial transactions, maintain confidential records, and drive continuous improvement of administrative processes while building relationships with stakeholders across the lab.