Senior Executive Assistant — Government & External Affairs (Hybrid)

Lawrence Livermore National Laboratory; Livermore (CA); Híbrido; USD 95.000 - 116.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid schedule

Flexible schedules

Descripción de la vacante

Lawrence Livermore National Laboratory (LLNL) is seeking an Executive Assistant to support the California Team within the Office of Government and External Affairs (OGEA). You will provide advanced, diverse executive support in a fast-paced environment, serving as a trusted partner for senior leadership.

This role offers a hybrid schedule, enabling in-office and remote work one or more days per week, with opportunities to engage with Federal and State government stakeholders and lead

Formación

• Active DOE Q-level or Top Secret clearance is required at hire.
• Advanced experience supporting senior management and representing them with diverse internal and external contacts.
• Ability to automate administrative processes using software tools and databases; expert MS Office use for complex reports and presentations.
• Experience leading administrative projects with strong analytical and decision-making skills.
• Excellent organizational skills with high accuracy and reliability.
• Ability to prioritize multiple complex tasks in a fast-changing environment.
• Strong communication skills for interactions with all levels of stakeholders.
• Discretion and mature judgment handling sensitive or classified information.
• Proven teamwork and collaboration across organizations.

Responsabilidades

• Represent senior managers in daily interactions with internal and external partners; coordinate with office counterparts.
• Independently manage calendars, prioritize time, and organize confidential scheduling.
• Prepare, format, and finalize sensitive documents and reports; manage confidential files.
• Plan and coordinate meetings and events; develop agendas and coordinate attendees.
• Contribute to a growing portfolio of activities and adapt to priorities.
• Arrange complex domestic travel and expense documentation; track itineraries.
• Conduct research and coordinate input on various topics; lead administrative projects.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Herramientas

MS Office Suite

Descripción del empleo

Lawrence Livermore National Laboratory (LLNL) is seeking an Executive Assistant to support the California Team within the Office of Government and External Affairs (OGEA). You will provide advanced, diverse executive support in a fast-paced environment, serving as a trusted partner for senior leadership.

This role offers a hybrid schedule, enabling in-office and remote work one or more days per week, with opportunities to engage with Federal and State government stakeholders and lead