AI‑Enabled Executive Assistant to Operations Director

Keysight Technologies SAles Spain SL.; Santa Rosa (CA); On-site; USD 57,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision

Health Savings Account

401(k) Plan

Flexible Time Off

Tuition Reimbursement

Job summary

Keysight is seeking an Administrative Assistant to support the Director of HFTC Operations within the Advanced Technology Labs. You will manage calendars, plan international travel, prepare executive materials, and track expenses.

This hands‑on role requires discretion, strong organization, and the ability to work with AI tools to streamline processes. Based in Santa Rosa, CA, this team‑oriented position operates as part of a three‑person leadership support group and partners with the Chief of

Qualifications

• 3+ years directly related experience in an executive support role.
• Associate or bachelor’s degree; specialized training/certification is a plus.
• Excellent judgment and discretion is an absolute necessity.
• Strong office applications skills: MS Office, Teams, SharePoint, etc.
• Ability to work independently as well as part of a team.
• Excellent organization and time management skills.
• Excellent interpersonal and communication skills.
• Ability to prioritize, manage multiple streams, and handle overtime if needed.
• Increasing use of AI tools (e.g., Copilot, ChatGPT) is expected.

Responsibilities

• Provide direct, high‑confidence assistance to the Director of Operations.
• Calendar management and meeting coordination, including international travel planning.
• Preparation and organization of executive‑level materials.
• Expense tracking, purchase requisitions, and approvals.
• Coordinate with Chief of Staff to support operating rhythms.
• Serve as a central point of coordination with senior leaders and stakeholders.
• Support leadership meetings, town halls, and large forums including IT setup.

Skills

Executive support

Calendar management

Travel planning

Office applications

AI tools

Independent worker

Time management

Attention to detail

Project management background

Education

Associate degree

Bachelor’s degree

Tools

MS Office

Teams

PowerPoint

Word

SharePoint

Zoom

AI tools (Copilot, ChatGPT)

Job description

Keysight is seeking an Administrative Assistant to support the Director of HFTC Operations within the Advanced Technology Labs. You will manage calendars, plan international travel, prepare executive materials, and track expenses.

This hands‑on role requires discretion, strong organization, and the ability to work with AI tools to streamline processes. Based in Santa Rosa, CA, this team‑oriented position operates as part of a three‑person leadership support group and partners with the Chief of