Executive Assistant to VP & Directors - Flexible Schedule

Lockheed Martin; Palmdale (CA); On-site; USD 68,000 - 126,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible work arrangements

401(k) match

Paid time off

Job summary

Lockheed Martin in Palmdale, CA seeks an experienced administrative assistant to support senior leaders. You will manage calendars, travel, expense reports, and confidential correspondence while coordinating meetings and materials across multiple teams.

You will anticipate VP needs, handle gatekeeping, and contribute to external outreach, reports, and presentations. The role requires flexibility to work irregular hours and support SAP initiatives as needed.

Qualifications

• 2+ years of administrative assistant experience.
• Experience with Microsoft Suite – Outlook calendar management, Word, Excel, and Power Point.
• Experience managing e-mails, calendars, and schedules for a leader.
• Experience planning travel and preparing expense reports.

Responsibilities

• Completes a broad variety of administrative tasks for the VP and Directors including calendars, travel plans, expense reports, and confidential correspondence.
• Plans, coordinates, and ensures the VP’s schedule is followed and respected. Acts as the gatekeeper for direct access to the VP’s time and office.
• Works closely with the VP to anticipate needs and keep VP well informed of upcoming commitments and responsibilities.
• Coordinates deliverables with a hands-on approach including internal and external communications; reports; presentations; and other tasks; tracks action items and follows-up.
• Organizes executive outreach and external relations efforts by communicating directly, and on behalf of, the VP with government officials, business leaders, customers, and partners.
• Plans and prepares for meetings and special events including notifications, venues, video conferencing, food, agenda, and distributing materials.
• Supports special projects and cross-functional teams; SAP program area activities.

Skills

Outlook calendar mgmt

MS Office Suite

Travel planning

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Lockheed Martin in Palmdale, CA seeks an experienced administrative assistant to support senior leaders. You will manage calendars, travel, expense reports, and confidential correspondence while coordinating meetings and materials across multiple teams.

You will anticipate VP needs, handle gatekeeping, and contribute to external outreach, reports, and presentations. The role requires flexibility to work irregular hours and support SAP initiatives as needed.