Executive Assistant to NYC Partners | Global, Creative Ops

BIG - Bjarke Ingels Group; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Generous Time Off

Health Benefits

401(k) Plan with 3% match

Saving Plans: FSAs

Family Leave

Catered Meals

Staff events

Dog friendly office

Job summary

BIG is seeking an Executive Assistant to support our NYC Partners. You will work closely with the Partners, Project Managers, and the NYC Operations and People teams, as well as administrative colleagues across BIG. Our office culture is creative, fast-moving, and team oriented.

We value camaraderie, initiative, and people who are motivated to improve how we work. The role requires 2+ years of executive support experience, strong MS Office skills, and the ability to manage complex international

Qualifications

• 2+ years of executive assistant or comparable administrative experience.
• Experience coordinating international business travel and expenses.
• Strong Microsoft Office Suite experience.
• Ability to handle confidential information with discretion.
• Comfort with AI in daily workflows.
• Thrives in a creative, international, collaborative environment.
• Proactive with the ability to manage multiple tasks.
• Excellent organizational skills with attention to detail.

Responsibilities

• Coordinating complex domestic and international Partner travel, including itinerary changes and disruptions.
• Managing priority, client-facing, and multi-party meetings across time zones, with routine calendar support as needed.
• Drafting correspondence and serving as a point of contact for clients, consultants, vendors, and internal teams.
• Coordinating meeting and workshop logistics, including briefing materials, visitor access, rooms, and catering.
• Preparing and reconciling Partner expenses in Concur and supporting Partner timesheets in CMAP.
• Maintaining Partner preferences, open items, recurring processes, and clear handover documentation.
• Supporting architecture licensure administration and authorized stamping and signing processes as assigned.
• Providing backup support for other Executive Assistants and visiting Partners based on agreed priorities.

Skills

Executive support

Travel coordination

Microsoft Office

Confidentiality

AI in workflows

Multitasking

Organizational skills

Tools

Concur

CMAP

Job description

BIG is seeking an Executive Assistant to support our NYC Partners. You will work closely with the Partners, Project Managers, and the NYC Operations and People teams, as well as administrative colleagues across BIG. Our office culture is creative, fast-moving, and team oriented.

We value camaraderie, initiative, and people who are motivated to improve how we work. The role requires 2+ years of executive support experience, strong MS Office skills, and the ability to manage complex international