Executive Assistant to Marketing & Admin Ops

MP Management #3, LLC; Toledo (OH); On-site; USD 58,000 - 70,000; Full time

Job summary

MP Management #3, LLC is seeking an Executive Assistant – Marketing & Administration to provide high-level administrative support to the Marketing team and Director of Administration. The role partners with Marketing leadership to keep priorities, communications, meetings, projects, and department initiatives organized and moving forward.

The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, able to anticipate needs and manage competing priorities in a fast-paced,

Qualifications

• 4-6 years of administrative, executive support, marketing support, or related professional experience.
• Experience supporting senior leaders in a fast-paced, cross-functional environment.
• Strong organizational and time-management skills with the ability to prioritize competing demands and meet deadlines.
• Proactive, solution-oriented approach with the ability to anticipate needs and take initiative.

Responsibilities

• Maintain complex executive calendars, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Prepare, edit, and distribute presentations, reports, agendas, spreadsheets, and other business documents.
• Screen and prioritize incoming calls, emails, messages, and requests, responding or routing communications appropriately.
• Support internal Marketing communications and initiatives, including newsletters and events.
• Assist with planning and execution of department meetings, conferences, and special events.

Skills

Detail oriented

Time management

Communication skills

Cross-functional collaboration

Executive support

Education

Associates or better

Tools

Microsoft Office Suite

Job description

MP Management #3, LLC is seeking an Executive Assistant – Marketing & Administration to provide high-level administrative support to the Marketing team and Director of Administration. The role partners with Marketing leadership to keep priorities, communications, meetings, projects, and department initiatives organized and moving forward.

The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, able to anticipate needs and manage competing priorities in a fast-paced,