Executive Administrative & Operations Assistant

MK Search; Asheville (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

MK Search is seeking an Administrative Assistant to provide day-to-day support to the leadership team. Responsibilities include calendar management, travel coordination, meeting prep, and handling correspondence and reports.

You will manage invoices, expense reports, and research for projects while maintaining organized records and ensuring compliance with policies. Must be detail oriented and able to multitask.

Qualifications

• 3+ years of relevant administrative support experience.
• Strong initiative and proactive problem solving.
• Excellent written and verbal communication skills.
• Ability to adapt to changing priorities and deadlines.

Responsibilities

• Interacts with leadership and handles sensitive information professionally.
• Performs diverse administrative duties across competing priorities in a fast-paced environment.
• Facilitates travel arrangements including flights, lodging, and transportation.
• Organizes meetings, events, and stakeholder engagements with logistics and RSVPs.
• Supports project tracking, progress follow-ups, and deliverable deadlines.
• Manages inquiries, drafts and formats correspondence, presentations, and reports.
• Maintains organized filing systems, physical and electronic, per policy.
• Processes invoice payments and expense reports; supports operating expense tracking.

Skills

Calendar management

Travel coordination

Meeting planning

Correspondence management

Invoicing

Stakeholder communication

Detail orientation

Multitasking

Organizational skills

Education

High School Diploma / GED

Associate or Bachelor's degree preferred

Tools

AI tools

MS Office

Job description

MK Search is seeking an Administrative Assistant to provide day-to-day support to the leadership team. Responsibilities include calendar management, travel coordination, meeting prep, and handling correspondence and reports.

You will manage invoices, expense reports, and research for projects while maintaining organized records and ensuring compliance with policies. Must be detail oriented and able to multitask.