Executive Assistant to Managing Partner at Venture Capital Firm

C-Suite Assistants; Sunnyvale (CA); On-site; USD 85,000 - 135,000; Full time

Benefits offered by this job

Health benefits

Unlimited PTO

Parking

Profit sharing

Bonus potential

Job summary

C-Suite Assistants seeks an Executive Assistant to support the Founding Managing Partner at a VC firm in Sunnyvale, with a Tokyo presence and frequent travel coordination. The role is office-based five days a week, with some cross-location support when the MP travels to Palo Alto.

Responsibilities include calendar management, email triage, complex travel planning, board and committee prep, and day-to-day office operations. Requires 7+ years supporting senior executives and a BA/BS degree.

Qualifications

• 7+ years of experience supporting a Managing Partner.
• BA/BS from college or university.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Outstanding written and verbal communication skills.
• Polished, professional demeanor with executive gravitas.
• Ability to handle confidential information discreetly.
• Willingness for some off-hours work as needed.
• Understanding of Asian culture is a plus.

Responsibilities

• Manage and prioritize the Founding Managing Partner’s calendar and meetings.
• Vet and prioritize the MP’s emails and coordinate travel itineraries.
• Coordinate with the MP’s EAs at other businesses and arrange internal meetings.
• Prepare materials for meetings and follow up on action items.
• Oversee office operations, supplies, mail, and vendors.
• Manage expense reports and corporate card statements.
• Plan dinners and events, including LP events and annual meetings.
• Assist with CRM maintenance and document management workflows.
• Support IT, legal, and fund document logistics as needed.

Skills

Calendar management

Email management

Discretion & confidentiality

Strategic thinking

Fast-paced environment

Education

BA/BS

Tools

Microsoft Office

Job description

A newly founded, well-funded venture capital firm investing in AI infrastructure, with offices in Silicon Valley and Tokyo, is seeking an Executive Assistant to its Founding Managing Partner. The MP is a prominent executive with multiple business interests. The firm closed its fund in July and currently has nine employees and a collaborative culture. The role is five days a week in the office; the EA will be based in Sunnyvale and will work from the Palo Alto office when the MP is there. The position also includes office management responsibilities.

About the Job:

• Manage and prioritize the Founding Managing Partner’s calendar and meetings
• Vet and prioritize the MP’s emails
• Coordinate complex travel arrangements for the MP and create itineraries
• Coordinate with the MP’s EAs at his other businesses
• Schedule and manage logistics for internal meetings, investment committee sessions, board meetings, and LP meetings; prepare materials for internal and external meetings and follow up on action items
• Manage expense reports and corporate card statements
• Oversee day-to-day office operations, including supplies, equipment, mail, and deliveries
• Maintain a professional, welcoming office environment for visiting founders, LPs, and guests
• Serve as the primary point of contact for vendors and facility issues, including vendor management, contract renewals, and invoice processing
• Serve as the first point of contact for IT support and troubleshooting
• Plan and execute dinners and events, including LP events and annual meetings
• Assist with organizing marketing events and social media posts
• Assist with CRM database maintenance
• Assist finance and operations with document management, filing, e-signature workflows (e.g., DocuSign), and record retention
• Assist with maintaining compliance calendars
• Handle notarization, courier, and other logistical needs for legal and fund documents
• Take on ad hoc projects and tasks as needed

About You:

• Minimum of 7 years of experience supporting a Managing Partner
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
• Outstanding written and verbal communication skills
• Strategic thinker
• Dynamic and proactive; comfortable in a fast-paced environment
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Strong sense of discretion; understands the importance of confidentiality and trust when supporting an MP
• Understanding of Asian culture a plus
• Available for some off-hours work as needed

Compensation & Benefits:

Salary, Bonus, Profit Sharing, Health Benefits (individual plan paid 100% by firm), Unlimited PTO, Parking

Hours: 8 a.m.–5 p.m.