Senior Executive Assistant

Maven Recruiting Group; Palo Alto (CA); Hybrid; USD 180,000 - 250,000; Full time

Job summary

Maven Recruiting Group in Palo Alto, CA is seeking a Senior Executive Assistant to support our General Partner in a confidential, high‑impact capacity. This role blends strategic partnership with hands‑on calendar, travel, and communications management to keep the Partner focused on investing and relationship building.

The ideal candidate has significant experience supporting senior leaders in fast‑paced environments, preferably with venture capital, finance, or technology exposure.

Qualifications

• Significant experience supporting senior executives, partners, founders, or other high-profile leaders in a fast-paced environment.
• Venture capital, private equity, finance, consulting, or technology experience preferred.
• Ability to manage complex schedules with exceptional attention to detail.
• Strong business judgment and confidence making decisions on behalf of an executive when appropriate.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Comfortable operating with a 24/7 mentality and handling time-sensitive matters as needed.
• Outstanding communication and relationship-management skills.
• Highly organized, adaptable, and calm under pressure.
• Exercises impeccable discretion and professionalism when handling confidential information.

Responsibilities

• Own and manage a complex, high-volume calendar, balancing competing priorities across deal flow, board meetings, investor meetings, portfolio company interactions, and external commitments
• Serve as a strategic gatekeeper, thoughtfully managing the Partner's time, attention, and bandwidth
• Coordinate extensive domestic and international travel, creating detailed itineraries and proactively adjusting logistics as schedules evolve
• Anticipate needs, identify potential challenges, and implement solutions before issues arise
• Prepare briefing materials, meeting agendas, and background information to ensure the Partner is consistently informed and prepared
• Act as a liaison between the Partner and key stakeholders, including founders, investors, board members, and fellow partners
• Track follow-up items, action items, and priorities to ensure seamless execution and accountability
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Partner closely with internal teams and external stakeholders to facilitate clear communication and smooth coordination

Skills

Executive support

Venture capital experience

Calendar management

Travel coordination

Discretion and confidentiality

Job description

The Role: Senior Executive Assistant to General Partner

Location: Palo Alto, CA | Hybrid (3 days onsite)

Compensation: $180,000 - $250,000 base salary DOE + benefits

A prominent and highly respected venture capital firm is seeking a Senior Executive Assistant to support their General Partner in a confidential and highly impactful capacity. This is an exceptional opportunity for a senior executive assistant who thrives as a true strategic partner, enjoys operating several steps ahead, and takes pride in helping a senior leader stay focused on investing, relationship-building, and driving meaningful impact.

This role is ideal for someone who excels in fast-paced, ever-evolving environments and can skillfully balance complex logistics, shifting priorities, and sensitive communications with professionalism and discretion. The successful candidate will be a trusted right hand, serving as a critical extension of the Partner while interacting with founders, investors, board members, and senior stakeholders across the venture ecosystem.

About The Role

As the Senior Executive Assistant to Partner, you will oversee the day-to-day management of an incredibly dynamic schedule while providing strategic support across both immediate priorities and longer-term initiatives. You will play a key role in ensuring seamless operations, anticipating needs before they arise, and creating efficiencies that allow the executive to focus on high-value work.

Key Responsibilities

• Own and manage a complex, high-volume calendar, balancing competing priorities across deal flow, board meetings, investor meetings, portfolio company interactions, and external commitments
• Serve as a strategic gatekeeper, thoughtfully managing the Partner's time, attention, and bandwidth
• Coordinate extensive domestic and international travel, creating detailed itineraries and proactively adjusting logistics as schedules evolve
• Anticipate needs, identify potential challenges, and implement solutions before issues arise
• Prepare briefing materials, meeting agendas, and background information to ensure the Partner is consistently informed and prepared
• Act as a liaison between the Partner and key stakeholders, including founders, investors, board members, and fellow partners
• Track follow-up items, action items, and priorities to ensure seamless execution and accountability
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Partner closely with internal teams and external stakeholders to facilitate clear communication and smooth coordination

Ideal Candidate

• Significant experience supporting senior executives, partners, founders, or other high-profile leaders in a fast-paced environment
• Venture capital, private equity, finance, consulting, or technology experience strongly preferred
• Demonstrated ability to manage complex schedules and competing priorities with exceptional attention to detail
• Strong business judgment and confidence making decisions on behalf of an executive when appropriate
• Proactive, resourceful, and able to anticipate needs before they arise
• Comfortable operating with a 24/7 mentality and handling time-sensitive matters as needed
• Outstanding communication and relationship-management skills
• Highly organized, adaptable, and calm under pressure
• Exercises impeccable discretion and professionalism when handling confidential information

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.