Executive / Personal Assistant to Founder - AUSTIN, TX

Career Group; Texas; On-site; USD 100,000 - 150,000; Full time

Job summary

Career Group is seeking an Executive/Personal Assistant to the Founder in Austin, TX. The role demands proactive calendar and inbox management, multi-time-zone travel planning, and meticulous data upkeep in Salesforce.

You will support the Founder and a lean administrative team, ensuring confidential handling of information and highly efficient day-to-day operations. Ideal candidates have 5+ years in executive support within tech or finance, strong communication, initiative, and a collaborative

Qualifications

• 5+ years in an executive support or administrative role, ideally within Tech, venture capital, or private equity.
• Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment.
• Exceptional communication skills, professionalism, and ability to engage with all levels of the firm and external stakeholders.
• Highly motivated, self-driven and detail oriented with proactive problem solving.

Responsibilities

• Own and manage multiple complex, high-volume calendars across multiple time zones.
• Manage and prioritize a busy email inbox.
• Coordinate international and domestic travel seamlessly.
• Capture and maintain meeting notes, contacts, and data in Salesforce and other systems.
• Coordinate time tracking and reporting with internal stakeholders as needed.
• Coordinate internal and external meetings, team events, and meeting materials.
• Process monthly expense reports efficiently.

Skills

Calendar management

Inbox management

Travel coordination

Salesforce

Microsoft Office

Communication

Time management

AI tools familiarity

Tools

Salesforce

MS Office

Job description

Job Description

Executive / Personal Assistant to Founder - Technology, AUSTIN, TX

We are seeking a sharp, proactive, and highly professional Executive Personal Assistant to join our team. Start up is just out of stealth mode, and ready to hire it's first administrative pro. This role will be responsible for core administrative duties such as calendar and inbox management, tracking and strategically planning engagement with our clients and network, and managing a wide range of other responsibilities including domestic and international travel coordination. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and achieving team goals is key. The Executive Personal Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Founder is a HNWI who will also require a certain amount of PA support.

Principal Responsibilities

• Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones
• Manage and prioritize a busy email inbox
• Seamless coordination of international and domestic travel
• Proactivelycapture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process
• Coordinate any time tracking and reporting requirements as necessary with internal stakeholders
• Proactivelyand strategically coordinate internal and external meetings, team events, and meeting materials
• Manage and process monthly expense reports
• Ensure seamless flow of the executive's day-to-day activities
• Provideadditional administrative and team project support as needed
• Timelyresponsiveness outside of "regular" business hours

Qualifications

• 5+years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,
• Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders
• Highlymotivated, self-driven, and both solution- and detail-oriented
• Abilityto think independently and offer creative solutions
• Positiveattitude with a proactive mindset—no task too big or too small
• Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations
• High emotional intelligence with the ability to navigate complex interactions diplomatically
• Proficiencyin Microsoft Office required; experience with Salesforce preferred
• Familiaritywith AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation

Salary DOE $100k-150k + Generous compensation package

Location: Applicants are expected to work onsite in our (East) Austin office