Executive / Personal Assistant to Top Executive at Investment Firm

HRB; New York (NY); Sur place; USD 120 000 - 150 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus

Excellent benefits

Résumé du poste

HRB is seeking an experienced Executive Assistant to support a top executive at a private investment firm in New York, NY. The role demands exceptional organizational skills, proactive planning, and discreet handling of high-priority matters in a fast-paced office environment.

Responsibilities include managing complex calendars, arranging international travel, preparing materials, and communicating with senior stakeholders.

Qualifications

• 7–10+ years supporting C-suite executives or principals
• Experience in financial services or similar professional setting
• Extensive calendar management & international travel coordination
• Ability to coordinate with other Exec Assistants for coverage and priorities
• Excellent organizational skills and attention to detail
• Strong written and verbal communication with discretion
• Able to handle sensitive information and last-minute changes
• Willing to provide business and personal support, including occasional after-hours
• Bachelor's degree or equivalent experience

Responsabilités

• Manage complex executive calendar, coordinate meetings and commitments
• Arrange domestic and international travel, including aviation, accommodations and itineraries
• Prepare, submit and reconcile expense reports and financial docs
• Handle executive correspondence, presentations and materials
• Act as main contact for senior internal/external stakeholders
• Coordinate personal appointments, travel and requests
• Identify conflicts and resolve time-sensitive matters independently
• Collaborate with other EAs to ensure coverage and aligned priorities
• Provide support to other senior executives or departments as needed
• Handle ad hoc assignments as needed

Connaissances

Executive support

C-suite interaction

Calendar management

Domestic & international travel

Discretion & confidentiality

Professional communication

Multitasking in fast-paced env

After-hours availability

Formation

Bachelor's degree

Description du poste

Executive / Personal Assistant to Top Executive at Investment Firm

• New York, NY

Our client, an established private investment firm, is seeking an experienced Executive Assistant to provide comprehensive business and personal support to a top executive. This is a key position within the organization, requiring someone who can manage complex schedules and competing priorities, exercise excellent judgment, and ensure that both day-to-day needs and larger commitments are handled seamlessly. The ideal candidate is polished, highly organized, proactive, and resourceful, with the ability to think ahead, make sound decisions independently, and navigate a fast-paced environment with discretion. A collaborative, team-oriented approach is essential, along with the flexibility to assist other senior executives or departments as needed. This role is in the office 5x/week.

RESPONSIBILITIES

• Oversee a complex executive calendar, coordinating meetings, appointments, and commitments while effectively managing competing requests and protecting the executive's time
• Arrange domestic and international travel, including commercial and private aviation, accommodations, ground transportation, and detailed itineraries, while managing changes and unexpected disruptions
• Handle executive correspondence, presentations, meeting materials, and other documents, ensuring accuracy, organization, and confidentiality
• Serve as a primary point of contact for senior internal and external stakeholders, managing communications and requests with professionalism and discretion
• Prepare, submit, and reconcile expense reports and related financial documentation
• Coordinate personal appointments, reservations, travel, and other requests, ensuring professional and personal commitments are managed efficiently
• Identify scheduling conflicts, anticipate upcoming needs, and resolve time-sensitive matters independently to keep priorities on track
• Coordinate with fellow Executive Assistants and administrative colleagues to maintain consistent communication, align priorities, and ensure appropriate coverage
• Provide assistance to other senior executives or departments as needed, remaining adaptable to changing business demands
• Ongoing ad hoc assignments as needed

REQUIREMENTS

• 7–10+ years of Executive Assistant experience supporting C-suite executives, Principals, or similarly senior leaders
• Previous experience in financial services or a comparable professional environment
• Extensive experience handling complex executive calendars, domestic and international travel, and confidential administrative matters
• Ability to work effectively alongside other Executive Assistants, including coordinating shared responsibilities and executive coverage
• Excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills, with a professional approach
• High level of discretion and sound judgment when handling sensitive business and personal information
• Adaptable, composed, and able to respond effectively to last-minute changes and urgent requests
• Willing and able to provide both business and personal support, including occasional after-hours availability when needed
• Bachelor's degree or equivalent combination of education and relevant experience

SALARY

$120K–$150K (DOE) + Discretionary Bonus Opportunity + Excellent Benefits

HOURS

8:30 AM–5:30 PM (DOE) + Flexibility as needed