Executive Assistant

Mission Staffing; United States; On-site; USD 55,104 - 61,992; Part time

Job summary

A staffing agency is seeking an Executive Assistant to support an investment executive in Midtown, NY. The role involves detailed calendar management, booking meetings, managing travel itineraries, and processing business expenses. Candidates should have at least five years of experience in finance, with strong organizational and communication abilities. This is a contract position at a mid-senior level.

Qualifications

• At least five years' experience supporting a finance executive from a hedge fund or alternative asset management firm.

Responsibilities

• Booking client and internal meetings, organizing meeting materials, taking notes.
• Booking domestic and international travel, and managing itinerary.
• Processing and reconciling T&E and other business expenses.

Skills

Organizational skills

Communication skills

Ability to manage schedules

Familiarity with DealCloud

Microsoft Outlook proficiency

Excel proficiency

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $45.00/hr

Direct message the job poster from Mission Staffing

Our client, an investment management firm located in Midtown, NY, is looking to add an Executive Assistant to support one of their investment executives. Responsibilities of this position include detailed calendar management for an investment Executive, arranging internal and client meetings, managing incoming phone calls, booking travel and managing itinerary, and processing Travel & Entertainment expenses. The ideal candidate will come with at least five years' experience supporting executive-level finance professionals, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities

• Booking client and internal meetings, organizing meeting materials, taking notes
• Booking domestic and international travel, and managing itinerary
• Processing and reconciling T&E and other business expenses

Requirements

• At least five years' experience supporting a finance executive, from a hedge fund or alternative asset management firm
• Ability to manage and update multiple schedules
• Strong capabilities in DealCloud, Microsoft Outlook, and Excel

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Finance

Industries: Financial Services and Investment Management