Executive Assistant to Library Leadership | Hybrid & Budget Tracking

SLAC; Palo Alto (CA); Hybrid; USD 88,000 - 107,000; Full time

Job summary

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The role supports the Library Executive Group, HR, and DLSS, handling calendars, budgets, events, and procurement with confidentiality.

The position is hybrid, typically 8:00 AM to 4:30/5:00 PM, with one day per week remote. Preference for candidates with strong organizational and communication skills and college graduates with budgeting/event planning experience.

Responsibilities

• Manage executives' calendars and schedule.
• Process expense reimbursements and purchase orders.
• Track expenses relative to the budget.
• Coordinate events and order supplies.
• Provide other administrative support with confidentiality.

Job description

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The role supports the Library Executive Group, HR, and DLSS, handling calendars, budgets, events, and procurement with confidentiality.

The position is hybrid, typically 8:00 AM to 4:30/5:00 PM, with one day per week remote. Preference for candidates with strong organizational and communication skills and college graduates with budgeting/event planning experience.