Executive Assistant to Library Leadership | Hybrid

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 88,000 - 107,000; Full time

Job summary

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The role supports the Library Executive Group and the local Human Resources department, and coordinates calendar management and financial processing while maintaining the confidentiality of information.

A self-starter with strong interpersonal, writing and organizational skills is ideal; preference for college graduates with budgets, event planning and presentation experience; work is hybrid

Qualifications

• Must manage calendars and coordinate scheduling across executives.
• Experience tracking expenses and processing reimbursements or purchase orders.
• Budget tracking and reporting experience preferred.
• Event planning and presentation creation skills are a plus.

Responsibilities

• Support Library Executive Group and Library leadership.
• Provide administrative support with confidentiality and professionalism.
• Coordinate events and procure supplies for offices.
• Assist HR and DLSS teams as needed.

Skills

Self-starter

Interpersonal skills

Writing ability

Organizational skills

Customer service

Education

College degree preferred

Job description

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The role supports the Library Executive Group and the local Human Resources department, and coordinates calendar management and financial processing while maintaining the confidentiality of information.

A self-starter with strong interpersonal, writing and organizational skills is ideal; preference for college graduates with budgets, event planning and presentation experience; work is hybrid