Executive Assistant

Stanford University; Palo Alto, Northern (CA, KY); Hybrid; USD 88,000 - 107,000; Full time

Job summary

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The role supports the Library Executive Group and the local HR department, as well as DLSS, ensuring confidentiality and efficient operations.

The executive assistant will anticipate needs, manage calendars, process reimbursements and purchase orders, track expenses relative to budget, coordinate events, and provide broad administrative support with excellent interpersonal, writing, and

Qualifications

• Bachelor's degree preferred; college graduates favored.
• Strong writing, organizational and customer service skills.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage executives' calendars and coordinate meetings.
• Process expense reimbursements and purchase orders.
• Track and report expenses relative to budget.
• Coordinate events, order supplies and provide administrative support.
• Maintain confidentiality of information across the office.

Skills

Budget tracking

Event planning

Presentation creation

Interpersonal skills

Writing skills

Education

Bachelor's degree

Job description

Stanford University Libraries is seeking a full-time Executive Assistant to join the Stanford University Libraries. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About Stanford University Libraries:

Stanford University Libraries are a dynamic network of resources, spaces and subject experts assembled with the mission to stimulate intellectual curiosity, sustain academic research and support teaching and learning. With over 12 million items, 50 subject specialists and 20 campus libraries, the opportunities for contributing to and transforming scholarship are infinite. By joining Stanford University Libraries, you will become a part of a vibrant, learning community of dedicated professionals who are committed to the important work of advancing scholarship.

About the Position:

Stanford University Libraries is seeking a full-time Executive Assistant to join our Administrative Team. The Administrative Team works together to provide support to the Library Executive Group, as a whole, and their respective departments. This position supports the local Human Resources department, which provides centralized support in all areas of human resources, and Digital Library Systems and Services (DLSS), which focuses on the development and delivery of Stanford’s digital library services that support teaching, learning and research.

The executive assistant will anticipate the needs of the executives, manage calendars, process financial transactions such as expense reimbursements and purchase orders, track and report on expenses relative to budget, coordinate events, order supplies and provide other administrative support, all while maintaining the confidentiality of information coming through the office. The ideal candidate will be a self-starter, possess excellent interpersonal, writing, organizational and customer service skills with attention to detail, be able to understand and navigate Stanford and Libraries policies, establish and innovate processes, and must be able to work with people across all levels internal and external to the organization. Preference will be given to college graduates and to those with extensive budget tracking, event planning, and presentation creation skills.

Work arrangement is hybrid, with one day per week working from home. Typical hours are 8:00 AM to 4:30 or 5:00 PM.

Approved budgeted annual salary not to exceed: $97,468.80