Executive Assistant

HARTING Technology Group; Elgin (IL); Presencial; USD 80.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

21 days PTO

Medical, dental, and vision Insurance

401(k) matching

Tuition reimbursement

Descripción de la vacante

HARTING Americas in Elgin, Illinois seeks an Executive Assistant to support the Executive leadership team with calendar management, travel coordination, and proactive administrative support. The role requires discretion and outstanding communication across cross-functional partners.

You will manage emails, prepare reports, coordinate internal and external meetings, and assist with events and onboarding. Travel to Mexico and other US locations is expected 1–4 times per year.

Formación

• Bachelor’s degree preferred
• 10+ years previous executive assistant experience supporting upper level management
• Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
• Excellent communication skills, both verbal and written
• Ability to display tact and diplomacy with sensitive and confidential information

Responsabilidades

• Represent the offices of various members of the Executive Team and initiate actions on their behalf with a full understanding of responsibilities
• Inform Executives of significant events inside or outside the organization
• Manage all aspects of Executives’ schedules including calendar management and travel coordination
• Manage email inbox and correspondence for Executives, screening and prioritizing communications
• Learn how departments operate cross-functionally within the organization
• Prepare reports and presentations by compiling data from multiple resources for meetings
• Attend meetings to capture action items and monitor deadlines with follow-up
• Coordinate domestic and international travel for VP+ level staff and others as needed
• Prepare and review expense reports in line with Travel & Expense policies
• Assist in issuing administrative procedures and policies
• Review PTO requests for coverage and continuity
• Assist with event planning for annual conferences and trainings
• Assist with orientation of new hires
• Travel to Mexico and other US locations 1–4 times per year for events
• Other duties as assigned

Conocimientos

Executive support

MS Office

Communication

Discretion

Educación

Bachelor's degree

Herramientas

MS Office Suite

Outlook

PowerPoint

Visio

MS Teams

Descripción del empleo

HARTING stands for strong connections – across the globe. As one of the leading international suppliers of industrial connectivity, we are connecting customers to their digital future. And as an employer? We connect around 6,000 people at our headquarter in Espelkamp and at locations worldwide. Here you’ll find great colleagues, as well as ever new opportunities and innovations revolving around IoT and artificial intelligence. In everything we do, we remain true to our roots: as a regionally connected family business that always stays firmly grounded in spite of our stellar high-tech. Here’s to your unique future with us: Yours!

Join HARTING! A leader in connectivity products and custom solutions…..

We are seeking an Executive Assistant (based in Elgin, Illinois) to provide administrative support to Executive leadership in the organization, in close partnership with the Executive Administrative Support team. Reporting to the Head of Executive Administration, this role will support day-to-day activities ranging across calendar management, travel coordination, being a proactive resource to leadership, and so on.

HARTING aims to be a trusted advisor to HARTING customers and positions itself as the go-to source expert for industrial connectivity solutions. We partner directly with Original Equipment Manufacturers (OEMs) and Distribution partners for standard product, designed-in value-added products, and Product Development initiatives.

To succeed in this role, you will be highly driven to:

• Represent the offices of various members of the Executive Team and initiates action on their behalf by developing a full and complete understanding of responsibilities; anticipates and proactively plans for their needs.
• Inform Executives of any significant or noteworthy events inside or outside the organization.
• Manage all aspects of Executives’ business schedule, including meeting coordination, travel arrangements, etc. Must be completely immersed in the day-to-day details of their schedules and correspondence.
• Manage email inbox and other correspondence on behalf of the Executives. Proactively monitor, screen, prioritize and respond/distribute communication accordingly.
• Learn and develop full understanding of the how the departments operate cross-functionally with the rest of the organization.
• Prepare reports and presentations by compiling data from numerous resources for meetings through a high degree of cross-functional collaboration.
• Attend meetings when support is needed to capture critical action items; ensuring details are captured accurately and assigned deadlines are monitored thereafter with proactive follow up.
• Coordinates domestic and international travel arrangements (including air, hotel, and transportation) for VP+ level management staff, international colleagues, customers, new hires and other special requests as needed.
• Prepares and reviews expense reports for the Executives, ensuring compliance with Travel & Expense policies.
• Assist in the issuance of administrative procedures and policies.
• Reviews PTO requests and cross-checking for coverage/business continuity purposes.
• Assists Executive Administrative Support Team with event planning for annual business conference and other training sessions or events.
• Assist with orientation of newly hired employees.
• Travel to Mexico and other US locations approximately 1-4 times per year to attend large scale events
• Other duties as assigned.

Must Have Skills And Experience

• Bachelor’s degree preferred
• 10+ years previous executive assistant experience supporting upper level management
• Proficiency in MS Office applications, i.e. Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
• Excellent communication skills, both verbal and written
• Ability to display tact and diplomacy required in dealing with sensitive issues and confidential information

HARTING Americas

HARTING Americas is a subsidiary of HARTING Technology Group, a German-based global leader in industrial connectivity solutions. We develop, manufacture, and sell the world’s most durable and reliable products and solutions for use in Machinery & Robotics, Automation Devices, Rail & Transportation, Intralogistics & Conveyor Systems, Energy, and Datacenter market segments.

As a third generation, family-owned company, with over 75 years of history, we continue to create value and shape the future with technologies for people. You will discover that we work hard – to fulfill our personal, company, and customer goals, and in our commitment to our community with our holiday drives and our paid VTO (Voluntary Time Off). You will also discover that we like to have fun – like when we celebrate the holidays, host theme days and sweater parties, prost to Oktoberfest, and much more!

HARTING USA offers an attractive total compensation package and employee benefits, including:

Compensation

• HARTING's Total Compensation Structure includes a Base Salary and Bonus Percentage.
• Competitive base salary: $80,000 - $95,000 (commensurate with experience, subject to change dependent on physical location)
• This role is eligible for a 5% discretionary annual bonus.

Benefits

• 21 days PTO (Paid Time Off) to start – quickly earn more PTO as you stick with us (36 days max)
• Medical, dental, and vision Insurance – several Blue Cross Blue Shield plan options to choose from
• Company-sponsored life, AD&D, and short- and long-term disability – at no cost to employee
• Paid parental leave, tuition and fitness reimbursement
• 401(k) with a 4% dollar-for-dollar match – fully vested upon eligibility!

Benefits: Continuing education (NAZHA), Be a key player (US), Continuing Education Tuition Reimbursement (US), Give back (US), Have fun (US), Lead a Healthy Life (US), Onsite Café (US), Take time off (US)