Executive Assistant for Strategy & Operations

Hart & Hickman, PC; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Excellent benefits package

Job summary

Hart & Hickman, PC is seeking an Executive Assistant to support senior leadership in a fast-paced environment. You will coordinate calendars, track strategic initiatives, draft executive communications, and help improve internal processes.

The role emphasizes discretion, professional writing, and proactive problem-solving. The ideal candidate has 5+ years of executive support experience, a relevant Bachelor's degree or equivalent, and excellent communication skills to keep initiatives moving

Qualifications

• 5+ years of executive support experience, preferably supporting senior executives or leadership teams.
• Bachelor's degree in Business Administration, Communications, Management, or related field or equivalent experience.
• Exceptional organizational and project management skills with ability to manage multiple priorities.
• Exceptional business writing, editing, and proofreading skills for polished executive communications.
• Strong business acumen and understanding of how organizations operate with linkages to goals.
• Excellent judgment and discretion handling confidential information.
• Ability to anticipate needs and proactively develop solutions.
• Excellent verbal communication and interpersonal skills with executives and staff.
• Strong follow-up and communication habits to ensure commitments and actions.
• Proactive, detail-oriented mindset with critical thinking and problem-solving skills.

Responsibilities

• Coordinate company meeting calendars and invitations.
• Schedule meetings and manage executive calendars.
• Attend board, shareholder, and staff meetings to record minutes and track action items.
• Coordinate meeting agendas, speakers, and materials.
• Organize strategic planning sessions and company meetings.
• Track strategic initiatives, deadlines, and follow-ups.
• Prepare weekly operations updates and executive communications.
• Maintain operational documentation and reviews.
• Drive continuous improvement of business processes.

Skills

Executive support

Calendar management

Meeting coordination

Business writing

Project management

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Hart & Hickman, PC is seeking an Executive Assistant to support senior leadership in a fast-paced environment. You will coordinate calendars, track strategic initiatives, draft executive communications, and help improve internal processes.

The role emphasizes discretion, professional writing, and proactive problem-solving. The ideal candidate has 5+ years of executive support experience, a relevant Bachelor's degree or equivalent, and excellent communication skills to keep initiatives moving