Executive Assistant

HARTING Technology Group; Bowes (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

21 days PTO

Health, dental, and vision insurance

Life and AD&D insurance

Disability insurance

Parental leave

Tuition reimbursement

Fitness reimbursement

401(k) with match

Job summary

HARTING Americas is seeking an Executive Assistant based in Elgin, Illinois to support the executive leadership team. You will manage calendars, coordinate travel, and serve as a proactive resource, partnering with the Executive Administrative Support team to keep day-to-day operations running smoothly.

You will handle email and correspondence for executives, prepare reports and presentations, and assist with cross-functional initiatives across the organization.

Qualifications

• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication; ability to handle confidential information with tact.
• Strong organizational skills and ability to manage competing priorities.

Responsibilities

• Represent the offices of members of the Executive Team and initiate action on their behalf.
• Manage all aspects of Executives’ calendars including meeting coordination.
• Coordinate domestic and international travel arrangements for leadership and guests.
• Manage email inbox and correspondence; screen, prioritize and respond as needed.
• Prepare reports and presentations by compiling data from various sources.
• Attend meetings to capture action items and ensure deadlines are tracked.
• Review PTO requests and assist with coverage planning.
• Assist with event planning and onboarding of new hires.
• Travel to Mexico and other US locations approximately 1-4 times per year.

Job description

Career Opportunities: Executive Assistant (2516)

Join HARTING! A leader in connectivity products and custom solutions…..

We are seeking anExecutive Assistant (based in Elgin, Illinois) to provide administrative support to Executive leadership in the organization, in close partnership with the Executive Administrative Support team. Reporting to the Head of Executive Administration, this role will support day-to-day activities ranging across calendar management, travel coordination, being a proactive resource to leadership, and so on.

HARTING aims to be a trusted advisor to HARTING customers and positions itself as the go-to source expert for industrial connectivity solutions. We partner directly with Original Equipment Manufacturers (OEMs) and Distribution partners for standard product, designed-in value-added products, and Product Development initiatives.

To succeed in this role, you will be highly driven to:

• Represent the offices of various members of the Executive Team and initiates action on their behalf by developing a full and complete understanding of responsibilities; anticipates and proactively plans for their needs.
• Inform Executives of any significant or noteworthy events inside or outside the organization.
• Manage all aspects of Executives’ business schedule, including meeting coordination, travel arrangements, etc. Must be completely immersed in the day-to-day details of their schedules and correspondence.
• Manage email inbox and other correspondence on behalf of the Executives. Proactively monitor, screen, prioritize and respond/distribute communication accordingly.
• Learn and develop full understanding of the how the departments operate cross-functionally with the rest of the organization.
• Prepare reports and presentations by compiling data from numerous resources for meetings through a high degree of cross-functional collaboration.
• Attend meetings when support is needed to capture critical action items; ensuring details are captured accurately and assigned deadlines are monitored thereafter with proactive follow up.
• Coordinates domestic and international travel arrangements (including air, hotel, and transportation) for VP+ level management staff, international colleagues, customers, new hires and other special requests as needed.
• Prepares and reviews expense reports for the Executives, ensuring compliance with Travel & Expense policies.
• Assist in the issuance of administrative procedures and policies.
• Reviews PTO requests and cross-checking for coverage/business continuity purposes.
• Assists Executive Administrative Support Team with event planning for annual business conference and other training sessions or events.
• Assist with orientation of newly hired employees.
• Travel to Mexico and other US locations approximately 1-4 times per year to attend large scale events
• Other duties as assigned.

Must have skills and experience:

• Proficiency in MS Office applications, i.e. Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
• Excellent communication skills, both verbal and written
• Ability to display tact and diplomacy required in dealing with sensitive issues and confidential information

HARTING Americas

HARTING Americasis a subsidiary of HARTING Technology Group, a German-based global leader in industrial connectivity solutions. We develop, manufacture, and sell the world's most durable and reliable products and solutions for use in Machinery & Robotics, Automation Devices, Rail & Transportation, Intralogistics & Conveyor Systems, Energy, and Datacenter market segments.

As a third generation, family-owned company, with over 75 years of history, we continue to create value and shape the future with technologies for people. You will discover that we work hard – to fulfill our personal, company, and customer goals, and in our commitment to our community with our holiday drives and our paid VTO (Voluntary Time Off). You will also discover that we like to have fun – like when we celebrate the holidays, host theme days and sweater parties, prost to Oktoberfest, and much more!

HARTING USA offers an attractive total compensation package and employee benefits, including:

Compensation:

• HARTING'sTotal Compensation Structure includes aBase Salary andBonus Percentage.
• Competitive base salary: $80,000 - $95,000 (commensurate with experience, subject to change dependent on physical location)
• This role is eligible for a 5% discretionary annual bonus.
• 21 days PTO (Paid Time Off) to start – quickly earn more PTO as you stick with us (36 days max)
• Medical, dental, and vision Insurance– several Blue Cross Blue Shield plan options to choose from
• Company-sponsored life, AD&D, and short- and long-term disability – at no cost to employee
• Paid parental leave, tuition and fitness reimbursement
• 401(k) with a 4% dollar-for-dollar match – fully vested upon eligibility!