Executive Assistant — Calendar Master & Exec Liaison

iHeartMedia; Chicago (IL); Hybrid; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, dental and vision

Life insurance

Paid vacation and sick time

Paid company holidays

401K plan

Employee Assistance Program (EAP)

Job summary

iHeartMedia in Chicago, IL is seeking an experienced Executive Assistant to support senior teams and help keep operations running smoothly.

You will manage calendars, travel arrangements and expenses, coordinate with executives and their teams, and handle confidential information in a fast-paced environment.

This role requires polished communication, proactive problem solving, and the ability to juggle multiple priorities while maintaining attention to detail.

Qualifications

• Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry (preferred).
• Polished, proactive, and detail-oriented in fast paced, dynamic environment.
• Extreme confidentiality is a must.
• Excellent and precise communication skills.
• Ability to build rapport and commit details about people and events to memory.
• Urgency, collaboration, resilience are all required.
• Positive outlook and ability to manage stress when multi-tasking.
• Strong MS Office Suite and Apple products a must.

Responsibilities

• Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
• Team player with excellent communication skills; be the "hub" by providing constant coordination with other executives and their teams
• Organize daily, weekly & monthly calendars—and work from a constantly updated shared "to do" list
• Anticipate and interpret the needs of management with minimal direction
• Be available as needed after-hours and weekends during busy times

Skills

Excellent communication

Confidentiality

Detail-oriented

Proactive

Multi-tasking under pressure

Rapport building

Team coordination

Adaptability

Tools

MS Office Suite

Apple products

Job description

iHeartMedia in Chicago, IL is seeking an experienced Executive Assistant to support senior teams and help keep operations running smoothly.

You will manage calendars, travel arrangements and expenses, coordinate with executives and their teams, and handle confidential information in a fast-paced environment.

This role requires polished communication, proactive problem solving, and the ability to juggle multiple priorities while maintaining attention to detail.