Executive Assistant to Leadership: Scheduling & Travel

Apex North LLC.; Charlotte (NC); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) with matching

Training programs and workshops

Career advancement opportunities

Job summary

Apex North LLC. in Charlotte, NC, is seeking an Executive Assistant for a full-time role. The position offers a salary range of $38,000 to $47,821 per year with comprehensive health benefits and a 401(k) plan.

You will support the executive leadership team with calendars, travel, reports, and confidential document handling. You will collaborate with marketing, sales, and customer service teams to ensure smooth operations and opportunities for professional growth through training and mentorship.

Qualifications

• Bachelor's degree in a related field.
• Minimum of 3 years in an executive assistant or similar role.
• Strong organizational, time management and multitasking abilities.
• Excellent communication and interpersonal skills; able to build rapport.
• Proficiency in MS Office, especially Outlook, Word and Excel.
• Experience with financial software is a plus.

Responsibilities

• Provide high-level administrative support to the executive leadership team, including scheduling, travel arrangements, and event coordination.
• Assist in preparing and presenting executive reports, presentations, and briefings.
• Manage and maintain the executive's calendars, ensuring all appointments are accurately recorded and communicated.
• Maintain and update the executive's files and documents, ensuring they are organized and easily accessible.
• Coordinate with internal departments and external vendors to facilitate smooth operations and project execution.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation of meeting agendas, minutes, and follow-up actions.
• Provide excellent customer service to internal and external stakeholders.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Independent and team work

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

Financial software

Job description

Apex North LLC. in Charlotte, NC, is seeking an Executive Assistant for a full-time role. The position offers a salary range of $38,000 to $47,821 per year with comprehensive health benefits and a 401(k) plan.

You will support the executive leadership team with calendars, travel, reports, and confidential document handling. You will collaborate with marketing, sales, and customer service teams to ensure smooth operations and opportunities for professional growth through training and mentorship.