Executive Assistant

Catalyst Elite Inc.; Charlotte (NC); On-site; USD 35,000 - 46,000; Full time

Job summary

Catalyst Elite Inc., a Charlotte-based software development company, is hiring a full-time Executive Assistant to support our leadership team in a fast-paced office environment. The role focuses on high-level administrative support, calendar management, travel logistics, and preparing board materials.

Candidates should have a bachelor's degree in a relevant field and at least two years of executive assistance experience.

Qualifications

• Bachelor's degree in a relevant field is required.
• Minimum of two years of experience in executive assistance or related administrative role.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Manage executive calendar and appointments.
• Coordinate travel arrangements and logistics.
• Draft and distribute correspondence and reports.
• Maintain and update executive files and records.
• Assist with the preparation of board meeting materials.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Bachelor's degree in relevant field

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Job description

Catalyst Elite Inc., a dynamic software development company based in Charlotte, NC, is seeking a full-time Executive Assistant. This role involves providing high-level administrative and executive support to our leadership team, ensuring smooth operations and efficient workflow.

Your primary responsibilities will include managing the executive calendar, coordinating travel arrangements, and drafting and distributing correspondence. You will also be responsible for maintaining and updating executive files, and assisting with the preparation of board meeting materials.

This position is based in our Charlotte, NC office, where you will work in a collaborative and professional environment. You will have the opportunity to contribute to our company's growth and success as part of our dedicated team.

The annual salary for this position ranges from $35,000 to $45,925, with benefits not yet detailed. The role involves performing a variety of tasks, including data entry, customer service, and administrative support, using standard office software such as Microsoft Office Suite. The workplace is typically an office environment, requiring a high school diploma or equivalent, and basic computer proficiency. The position may also involve occasional travel to client locations or meetings.

To be successful in this role, you should have a bachelor's degree in a relevant field and a minimum of two years of experience in executive assistance or a related administrative role. Proficiency in Microsoft Office Suite, particularly Outlook and Word, is essential. Strong organizational and time management skills are also required, as well as excellent communication and interpersonal abilities.

Manage executive calendar and appointmentsCoordinate travel arrangements and logisticsDraft and distribute correspondence and reportsMaintain and update executive files and recordsAssist with the preparation of board meeting materialsBachelor's degree in a relevant fieldMinimum of two years of experience in executive assistance or related administrative roleProficiency in Microsoft Office Suite, particularly Outlook and WordStrong organizational and time management skillsExcellent communication and interpersonal abilities