Executive Assistant to Leadership – Remote & Flexible

NVision Quantum Technologies; United States; Teletrabalho; USD 70 000 - 100 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Stock options

Flexible hours

Fully remote

PTO 30 days

Health insurance

Vision and dental

401K with match

Resumo da oferta

NVision Quantum Technologies is seeking an experienced Executive Assistant for our USA East Coast (remote) team. This mid-level role supports senior leadership, manages complex calendars across time zones, and coordinates travel and events.

You will screen inquiries, handle expenses, and maintain strong vendor relationships while ensuring confidential handling of information. The role offers flexible hours, an indefinite contract, and a competitive compensation package with stock options.

Qualificações

• Bachelor’s degree in a relevant field (preferred).
• Minimum 5 years of experience as an Executive Assistant to senior management.
• Proficiency with Google Workspace, Microsoft Office, and calendar management tools.
• Excellent written and verbal English communication; German a plus.
• Strong attention to detail and ability to meet deadlines.
• Trustworthy with confidential information.
• Outstanding organizational and time-management skills.
• Ability to work independently and anticipate needs.
• Adaptable to changing priorities and multiple tasks.

Responsabilidades

• Own and proactively manage executive calendars across multiple time zones.
• Plan and organize domestic and international travel arrangements.
• Screen prioritise and manage inquiries, emails and correspondence for leadership.
• Handle expense reports and reimbursements per policy.
• Organize team meetings, visits, workshops, demos, conferences, events.
• Build relationships with vendors and partners to support operations.
• Assist in coordinating special projects and initiatives.
• Provide general administrative support to Business Services.

Conhecimentos

Calendar management

Travel planning

Email & correspondence

Vendor management

English communication

Formação académica

Bachelor’s degree in business administration or communications

Ferramentas

Google Workspace

Microsoft Office Suite

Calendar management tools

Descrição da oferta de emprego

NVision Quantum Technologies is seeking an experienced Executive Assistant for our USA East Coast (remote) team. This mid-level role supports senior leadership, manages complex calendars across time zones, and coordinates travel and events.

You will screen inquiries, handle expenses, and maintain strong vendor relationships while ensuring confidential handling of information. The role offers flexible hours, an indefinite contract, and a competitive compensation package with stock options.