Executive Assistant to Leadership — High-Impact Support

Capital One; McLean (VA); On-site; USD 95,000 - 108,000; Full time

Job summary

Capital One in McLean, VA seeks an experienced Executive Assistant to be the central contact for the executive and team. The role demands discretion with confidential materials, multitasking in a fast-paced environment, and a commitment to Capital One's culture of excellence.

Responsibilities include calendar management, arranging meetings and events, coordinating travel and expenses, handling calls, mentoring others, and ensuring high standards of service across the organization.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 3 years of Administrative experience.
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• You’ll provide an exceptional standard of support for the executive by serving as not only a gatekeeper, but additionally as the central point of contact.
• You’ll manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• You’ll arrange meetings and team events by creating and sending invitations as directed; in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed.
• You’ll answer incoming calls and provide support as required by taking detailed messages that allow the executive to respond effectively.
• You’ll organize travel arrangements and create expense reports for the executive using Capital One systems
• You’ll serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization.
• You’ll manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance, and handle novel issues.

Skills

Calendar management

Meeting planning

Travel coordination

Video conferencing

Discretion

Communication skills

Executive support

Education

High School Diploma, GED or equivalent

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Zoom/Skype video

Job description

Capital One in McLean, VA seeks an experienced Executive Assistant to be the central contact for the executive and team. The role demands discretion with confidential materials, multitasking in a fast-paced environment, and a commitment to Capital One's culture of excellence.

Responsibilities include calendar management, arranging meetings and events, coordinating travel and expenses, handling calls, mentoring others, and ensuring high standards of service across the organization.