Executive Assistant to Leadership | Finance Services Firm

GetJobSmart; Riverside (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement matching plans

Tuition reimbursement

Job summary

Redwood West Group, a financial services firm in Riverside, CA, seeks an Executive Assistant for full-time employment. The role offers a salary range of $45,000 to $56,016 and is valid until November 22, 2026.

You will manage schedules, coordinate meetings, travel, and prepare reports for executives, while maintaining confidentiality and professionalism. A Bachelor's degree and 2 years’ experience are required, with proficiency in Microsoft Office and financial software.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and confidentiality.
• Familiarity with financial services terminology is a plus.

Responsibilities

• Provide high-level administrative support to the executive team, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, with a focus on maintaining professionalism and confidentiality.
• Assist with the preparation and organization of executive reports, presentations, and other materials for meetings and client interactions.
• Maintain and update the executive's calendar, ensuring all appointments and deadlines are accurately recorded and communicated.
• Support the executive in managing their time effectively, prioritizing tasks, and meeting deadlines.
• Assist with the organization and coordination of executive events, such as client meetings, conferences, and networking events.
• Provide general office support, including managing office supplies, maintaining a clean and organized workspace, and assisting with other administrative tasks as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Financial software

Job description

Redwood West Group, a financial services firm in Riverside, CA, seeks an Executive Assistant for full-time employment. The role offers a salary range of $45,000 to $56,016 and is valid until November 22, 2026.

You will manage schedules, coordinate meetings, travel, and prepare reports for executives, while maintaining confidentiality and professionalism. A Bachelor's degree and 2 years’ experience are required, with proficiency in Microsoft Office and financial software.