Executive Assistant

Redwood West Group; Riverside (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement matching plans

Tuition reimbursement

Job summary

Redwood West Group, a financial services firm in Riverside, CA, seeks an Executive Assistant for full-time employment. The role offers a salary range of $45,000 to $56,016 and is valid until November 22, 2026.

You will manage schedules, coordinate meetings, travel, and prepare reports for executives, while maintaining confidentiality and professionalism. A Bachelor's degree and 2 years’ experience are required, with proficiency in Microsoft Office and financial software.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and confidentiality.
• Familiarity with financial services terminology is a plus.

Responsibilities

• Provide high-level administrative support to the executive team, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, with a focus on maintaining professionalism and confidentiality.
• Assist with the preparation and organization of executive reports, presentations, and other materials for meetings and client interactions.
• Maintain and update the executive's calendar, ensuring all appointments and deadlines are accurately recorded and communicated.
• Support the executive in managing their time effectively, prioritizing tasks, and meeting deadlines.
• Assist with the organization and coordination of executive events, such as client meetings, conferences, and networking events.
• Provide general office support, including managing office supplies, maintaining a clean and organized workspace, and assisting with other administrative tasks as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Financial software

Job description

Redwood West Group, a financial services firm in Riverside, CA, seeks an Executive Assistant for full-time employment. The role offers a salary range of $45,000 to $56,016 and is valid until November 22, 2026.

In this role, you will manage schedules, coordinate meetings, and handle administrative tasks for executives. You will also assist with travel arrangements, prepare reports, and maintain office records.

You will be part of a small, highly skilled team located in Riverside, California. The workplace culture is characterized by a strong emphasis on professionalism, integrity, and a robust work ethic. Team members are expected to uphold these values in all their interactions and tasks. The environment is collaborative, with regular team meetings to discuss progress, challenges, and solutions. There is a mutual respect for each other's expertise and contributions, fostering a supportive and productive atmosphere. The team works closely together, sharing knowledge and resources to achieve common goals. The workplace values continuous learning and improvement, encouraging team members to develop their skills and take on new challenges. Overall, the team is dedicated to delivering high-quality work and maintaining a positive, professional environment.

The salary range for this position is between $45,000 and $56,016 per year, which is competitive within the industry. Employees can expect a comprehensive benefits package that includes health insurance, which covers a wide range of medical services, as well as retirement plans that offer matching contributions to help employees save for their future. Additionally, the company provides opportunities for professional development, such as tuition reimbursement for further education or certification programs, to help employees grow both personally and professionally.

You should have experience in administrative support and excellent organizational skills. Proficiency in Microsoft Office Suite and familiarity with financial software are required.

Duties:

• Provide high-level administrative support to the executive team, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, with a focus on maintaining professionalism and confidentiality.
• Assist with the preparation and organization of executive reports, presentations, and other materials for meetings and client interactions.
• Maintain and update the executive's calendar, ensuring all appointments and deadlines are accurately recorded and communicated.
• Support the executive in managing their time effectively, prioritizing tasks, and meeting deadlines.
• Assist with the organization and coordination of executive events, such as client meetings, conferences, and networking events.
• Provide general office support, including managing office supplies, maintaining a clean and organized workspace, and assisting with other administrative tasks as needed.

Requirements:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or administrative role, preferably in a financial services or professional services firm.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with executives, clients, and other stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and the ability to maintain a high level of confidentiality.
• Familiarity with financial services industry and related terminology is a plus.