Executive Assistant to Leadership | Calendar & Projects

Veit & Company, Inc.; Rogers (MN); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Profit sharing

Tuition reimbursement

Retirement plan with matching

Generous paid time off

Job summary

Veit & Company, Inc. is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President and Senior Leadership Team in an in-office Rogers, MN setting.

The role requires discretion, proactive planning, and strong organizational skills to manage schedules, travel, materials, and key business initiatives while maintaining confidentiality and professionalism.

Qualifications

• A bachelor's degree preferred; equivalent experience may be considered.
• Seven or more years providing administrative or operational support to executives; construction/related fields preferred.
• Ability to prioritize, coordinate follow-up, and allocate tasks with sound judgment.
• Strong organizational, project coordination, and confidentiality skills in a fast-paced environment.
• Excellent written and verbal communication for polished reports and presentations.
• High discretion and integrity when handling sensitive information with senior leadership.

Responsibilities

• Independently manage and prioritize executive requests, calendars, deadlines, and deliverables.
• Manage complex calendars, travel logistics, and meeting coordination for executives.
• Prepare materials, agendas, communications, and follow-up items with minimal direction.
• Oversee strategic projects and ensure on-time execution with stakeholders.
• Coordinate relationships with travel partners and vendors to optimize cost and service.
• Handle reimbursements and financial processes for senior leaders in accordance with procedures.
• Act as liaison between senior leaders and internal/external stakeholders with timely follow-through.
• Prepare reports, presentations, and meeting materials tailored to audiences.
• Attend leadership meetings, document minutes, track decisions, and action items.

Skills

Executive support

Calendar management

Communication skills

Discretion

Organization

Project coordination

Microsoft Office

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

PowerPoint

Teams

Job description

Veit & Company, Inc. is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President and Senior Leadership Team in an in-office Rogers, MN setting.

The role requires discretion, proactive planning, and strong organizational skills to manage schedules, travel, materials, and key business initiatives while maintaining confidentiality and professionalism.