Strategic Executive Assistant to C‑Suite Leaders

veitusa; Rogers (MN); On-site; USD 65,000 - 95,000; Full time

Job summary

Veit USA is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President, SVP, People and Culture, COO, and Senior Leadership Team. You will manage calendars, travel, prepare materials, and coordinate strategic initiatives with discretion and professionalism.

The role requires strong organizational skills, the ability to work independently, and excellent communication. This is an in-office, full-time position based in Minnesota.

Qualifications

• A bachelor's degree in Business Administration, Management, Communications, or a related field is preferred; an equivalent combination of education and relevant senior-level administrative or operational support experience may be considered.
• Seven or more years of experience providing administrative, operational, or project support to executive leaders; experience in construction, engineering, or related fields preferred.
• Uses discretion and sound judgment to prioritize work, recommend next steps, coordinate follow-up, and elevate when appropriate.
• Strong organizational, project coordination, and follow-through skills, with the ability to manage confidential, time-sensitive, and high-visibility work in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to prepare polished communications, reports, presentations, and meeting materials.
• High level of discretion, professionalism, judgment, and integrity in handling confidential information and in interactions with senior leadership, employees, owners, clients, vendors, and other stakeholders.
• Ability to anticipate needs, think critically, identify potential issues, recommend practical solutions, and follow through to completion.
• Experience planning and coordinating meetings, events, travel, logistics, technical requirements, and communications for senior leaders.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related collaboration tools.

Responsibilities

• Independently manage and prioritize competing executive requests, calendars, deadlines, and deliverables.
• Manage complex calendars, schedules, meeting logistics, and travel arrangements for executive leadership with a high degree of accuracy and responsiveness.
• Anticipate executive and organizational needs and proactively prepare materials, information, agendas, communications, and follow-up items with minimal direction.
• Oversee and coordinate strategic projects, ensuring alignment with business goals, on-time execution, and appropriate follow-through with internal and external stakeholders.
• Act as a liaison between senior leaders and internal and external stakeholders, ensuring clear communication, timely responses, and appropriate follow-through on key initiatives.
• Prepare reports, presentations, correspondence, summaries, and meeting materials that are clear, accurate, professional, and tailored to the intended audience.
• Attend leadership meetings, coordinate agendas, document discussion items, capture meeting minutes, track decisions and action items, and follow up with relevant stakeholders.
• Lead or support special projects and process improvement initiatives to enhance operational efficiency and advance executive priorities.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

MS Office proficiency

Discretion & confidentiality

Meeting minutes

Report preparation

Education

Bachelor's degree in Business Admin / related field

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Veit USA is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President, SVP, People and Culture, COO, and Senior Leadership Team. You will manage calendars, travel, prepare materials, and coordinate strategic initiatives with discretion and professionalism.

The role requires strong organizational skills, the ability to work independently, and excellent communication. This is an in-office, full-time position based in Minnesota.