Executive Assistant to VP — Calendar, Coordination & Reports

Downtown Boulder Partnership; Commerce City (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Govig & Associates in Commerce City, CO seeks an Executive Assistant to serve as a trusted right hand to a senior executive. You will manage the VP's calendar, coordinate meetings, travel, and communications with internal teams and external partners.

The role demands discretion, strong judgment, and the ability to multitask in a fast-paced environment, delivering polished correspondence and timely status updates for ongoing initiatives.

Qualifications

• 3–5 years of experience in administrative support, ideally supporting senior executives.
• Excellent written and verbal communication.
• Time management and organization skills.
• Attention to detail and strong problem-solving abilities.
• Tech-savvy with Microsoft Office, Google Workspace, and scheduling tools.

Responsibilities

• Manage the VP's calendar, including meetings, site visits, travel arrangements, and time blocks.
• Coordinate and schedule recurring one-on-one meetings with team members.
• Draft, review, and manage executive correspondence including emails, reports, and memos.
• Monitor incoming communications and flag critical messages requiring timely attention.
• Organize internal and external meetings, prepare agendas and materials in advance.
• Assist in tracking project timelines, budgets, and key milestones.
• Prepare routine status updates and executive-level reports.

Skills

Calendar management

Executive support

Communication

Time management

Attention to detail

Problem solving

Tech-savvy

Tools

Microsoft Office

Google Workspace

Scheduling software

Job description

Govig & Associates in Commerce City, CO seeks an Executive Assistant to serve as a trusted right hand to a senior executive. You will manage the VP's calendar, coordinate meetings, travel, and communications with internal teams and external partners.

The role demands discretion, strong judgment, and the ability to multitask in a fast-paced environment, delivering polished correspondence and timely status updates for ongoing initiatives.