Strategic Executive Assistant to Leadership Team

VEIT; Rogers (MN); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Profit sharing

Tuition reimbursement

Employee assistance program

Retirement plans with matching

Medical, dental, and vision plans

Life insurance

Disability coverage

Paid time off

Job summary

Veit is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President, SVP, People and Culture, COO, and Senior Leadership Team. The role requires discretion, proactive problem-solving, and the ability to manage multiple priorities with minimal supervision.

Responsibilities include complex calendar management, travel coordination, meeting preparation, and coordinating strategic projects to align with business goals.

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and senior-level admin experience may be considered.
• 7+ years of experience providing admin/operational support to executives; construction/engineering field experience preferred.
• Strong organizational, communication, and discretion with high-visibility work.

Responsibilities

• Independently manage competing executive requests, calendars, deadlines, and deliverables with confidentiality.
• Coordinate calendars, travel, meetings, and logistics for senior leadership.
• Prepare materials, agendas, and follow-up items with minimal direction.
• Oversee strategic projects for on-time execution and stakeholder follow-through.
• Maintain confidentiality and exercise sound judgement in handling sensitive information.
• Attend leadership meetings, capture minutes, track decisions and action items.

Skills

Calendar management

Travel coordination

Meeting minutes

Project coordination

Discretion & integrity

Executive support

Communication skills

MS Office proficiency

Education

Bachelor’s degree in Business Administration / Management / Communications

Tools

Microsoft Office (Outlook / Word / Excel / PowerPoint)

Teams

Job description

Veit is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the President, SVP, People and Culture, COO, and Senior Leadership Team. The role requires discretion, proactive problem-solving, and the ability to manage multiple priorities with minimal supervision.

Responsibilities include complex calendar management, travel coordination, meeting preparation, and coordinating strategic projects to align with business goals.