Senior Executive Assistant to VP & Leadership Team

Quanta Power Solutions; Birmingham (AL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Weekly Pay

401(k) Retirement Plan

Holiday Pay

Paid Time Off (PTO)

Comprehensive Health Coverage

Pet Insurance

Employee Assistance Program (EAP)

Professional Development Opportunities

Tuition Assistance

Employee Discount Program

Job summary

Quanta Power Solutions is seeking an organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and leadership teams. This role coordinates schedules, manages communications, handles confidential information, and supports day-to-day operations to keep business initiatives on track.

You will organize meetings, prepare materials, and assist with contracts, compliance, and reporting.

Qualifications

• 7–10+ years of progressive executive or administrative support experience.
• Experience supporting Vice Presidents, senior managers, or leadership teams.
• Experience in engineering, construction, EPC, industrial, or technical environments preferred.
• Proven ability to manage calendars, travel, expenses, and confidential information.

Responsibilities

• Provide executive support to VP(s) and leadership, including calendar management and meeting coordination.
• Organize internal and external meetings with agendas, materials, and action tracking.
• Coordinate training, events, and leadership activities; arrange executive travel.
• Maintain confidential records, prepare reports, and support governance materials.
• Track approvals, deadlines, and contracts; manage distribution of sensitive information.
• Monitor timesheets, assist with workforce data, and support budgeting and procurement.
• Prepare presentations, dashboards, and executive summaries for leadership.

Skills

Calendar management

Meeting coordination

Travel management

Confidentiality & discretion

Communication

Education

Associate's degree in Business Administration or related field

Equivalent experience accepted

Tools

Microsoft Office Suite

SharePoint

Adobe Acrobat

ERP systems (JD Edwards, Oracle, SAP)

Concur

AI productivity tools (Copilot, ChatGPT)

Job description

Quanta Power Solutions is seeking an organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and leadership teams. This role coordinates schedules, manages communications, handles confidential information, and supports day-to-day operations to keep business initiatives on track.

You will organize meetings, prepare materials, and assist with contracts, compliance, and reporting.